Onboarding Specialist

Onboarding SpecialistHydrogen Group | Remote (US)Interested in this role You can find all the relevant information in the description below.About the RoleHydrogen Group is a global specialist recruitment business, helping organizations and talent thrive in a changing world. We're looking for an Onboarding Specialist to manage the full onboarding lifecycle for our W2 contract workforce across the US, ensuring every contractor starts compliant, informed, and ready to work from day one.This is a hands-on, detail-driven role at the center of our contractor operations — you'll be the first point of contact for new starters and a key partner to our recruitment and sales teams.What You'll DoPrepare and issue offer letters and manage the complete DocuSign onboarding pack process for new W2 contract hiresEnsure all onboarding activity meets state-specific employment compliance and regulatory requirements across our multi-state contractor baseManage I-9 completion and E-Verify processing, and handle W-4 and state withholding form collectionSet up new contractors in payroll systems and configure timesheet access and processesServe as a point of contact for contractors during onboarding, answering questions and resolving issues as they ariseMaintain accurate onboarding records and documentation in line with company and legal requirementsPartner with recruiters, account managers, and HR/People teams to ensure a smooth, timely start for every contractorFlag and help resolve compliance gaps or state-specific requirement changes as they come upWhat You'll BringExperience in onboarding, HR operations, staffing, or a related administrative/compliance functionFamiliarity with I-9/E-Verify processes and multi-state employment documentation (W-4s, state withholding forms)Comfort working with payroll and timesheet systemsStrong attention xhyhwjd to detail and ability to manage multiple onboarding files simultaneouslyClear, professional communication skills — you'll regularly interface directly with contractorsAbility to work independently in a remote environment while staying closely coordinated with a distributed teamStaffing or recruitment industry experience is a plus, but not requiredFamiliarity with ADP is nice to haveDetailsLocation: Remote, based in the USMust be based in one of the following states: (AZ, CA, CO, DE, FL, GA, MA, MI, NJ, NC, PA, SC, TX)Employment type: Full-time