Japanese/English Bilingual Human Resources Generalist(12015)

Job Description

Job Description

Job Description / Qualifications
Job Title: Human Resource Generalist/Senior Human Resource Generalist
Department: Administration
Reports to: Director of Administration
FLSA Status: Exempt
Salary: Human Resource Generalist $80k-$100k/Senior Human Resource Generalist $100k-$120k
Location: Santa Clara, California, USA

JOB SUMMARY
The Senior Human Resource Generalist is responsible for managing and executing a wide range of HR functions to support the organization's strategic goals and day-to-day operations. This position plays a critical role in talent acquisition, benefits administration, employee relations, compliance, and employee engagement initiatives. The Senior HR Generalist also serves as a key advisor to leadership and a resource to employees across the organization, ensuring HR programs and processes are efficient, legally compliant, and aligned with company culture and values.

SUPERVISORY RESPONSIBILITIES
May oversee the scheduling, assignments, and daily workflow of subordinate HR staff.
May assist with and conduct constructive, timely performance evaluations.

ESSENTIAL DUTIES AND RESPONSIBILITIES
General HR Leadership & Compliance
Administer and maintain core HR functions, including recruiting, onboarding, compensation, benefits, employee relations, leave programs, and policy enforcement.
Serve as a point of contact for employee inquiries regarding policies, procedures, and workplace issues; escalate complex cases appropriately.
Develop and enforce HR policies in compliance with federal, state, and local laws, maintaining up-to-date knowledge of regulatory and best practice changes.
Coordinate and attend disciplinary actions, terminations, and internal investigations in accordance with legal and ethical standards.

Recruitment & Onboarding
Manage the full-cycle recruitment process, including drafting job descriptions, sourcing candidates, conducting interviews, and onboarding new hires.
Collaborate with department managers to understand required skills and competencies for roles.
Conduct and coordinate background checks, drug tests, employment verifications, and ensure proper documentation for new hires.
Facilitate orientation and onboarding to integrate new employees into the organization effectively.

Compensation, Benefits & Payroll
Conduct market benchmarking and analyze compensation and benefits trends to ensure competitive and market-aligned total rewards strategies.
Administer employee benefit programs (medical, dental, vision, life insurance, disability, 401(k), etc.), liaising with brokers and third-party providers as needed.
Support annual benefits renewals, open enrollment, and respond to employee benefit questions and claims.
Coordinate payroll processing and ensure compliance with wage and hour laws.

Performance Management, Training & Development
Assist in the development and execution of performance management systems and employee evaluation processes.
Monitor training and professional development programs, including compliance training, continuing education, and licensure requirements.
Lead or support initiatives for employee engagement, retention, recognition, and morale-building programs.

HR Systems, Documentation & Reporting
Maintain employee records in the HRIS and file server; audit information regularly to ensure data integrity and compliance.
Generate HR reports, metrics, and dashboards for leadership review.
Prepare and file compliance documents and reports such as EEO-1, ACA filings, and OSHA logs.

Immigration & Global Support
Coordinate immigration-related matters and documentation for international employees and work assignments (e.g., visas, sponsorships).
Collaborate with global HR teams (e.g., Japan, Germany, Ireland, Israel) to support employee assignments, travel compliance, and cross-border processes.

Other Responsibilities
Continuously assess administrative needs and propose improvements to enhance HR operations and efficiencies.
Participate in cross-departmental projects and serve as a resource for organizational change initiatives.
Perform other HR-related duties as assigned by leadership.

REQUIRED SKILLS AND ABILITIES
Excellent verbal and written communication skills.
Strong interpersonal, negotiation, and conflict-resolution skills.
Proven organizational and time management capabilities.
Analytical thinker with strong problem-solving abilities.
Ability to act with integrity, professionalism, and confidentiality.
Deep knowledge of employment law, HR compliance, and HR best practices.
Proficient in Microsoft Office and HRIS platforms (e.g., Paychex, ADP, Paylocity).

EDUCATION AND EXPERIENCE
Bachelor's degree in Human Resources, Business Administration, or related field required.
At least 3–5 years of progressive human resource experience required; leadership or senior-level experience preferred.
SHRM-CP, PHR, or equivalent certification preferred.

WORK ENVIRONMENT
The work environment characteristics outlined below are typical of those encountered while performing the essential duties of this position. Reasonable accommodations will be provided, as needed, to enable individuals with disabilities to perform these essential functions.

PHYSICAL REQUIREMENTS
This position requires the ability to sit, stand, walk, use hands and fingers, and reach with hands and arms in the course of normal duties. The role also involves the ability to view and analyze information both on a computer screen and in physical documents, with visual acuity sufficient to read, measure, and assess data accurately.
The employee may occasionally be required to lift or move items weighing up to 15 pounds.

This job description outlines the key responsibilities and qualifications for the role but is not an exhaustive list of all duties, responsibilities, or required skills.