Senior Program Manger, America in the World Program

Job Posting Title:

Senior Program Manger, America in the World Program

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Hiring Department:

Clements Center for National Security

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until May 30, 2027

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Your skills will make a difference.

You'll be working for a university that is internationally recognized for our academic programs and research. Your work will contribute to operational excellence and enhance the student experience. If you're the type of person that wants to know your work has meaning and impact, you'll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

For more details, please see: and

Purpose

The Senior Program Manager for the America in the World Consortium (AWC) within the Clements Center for National Security at The University of Texas at Austin provides strategic program leadership, long-range planning, budget oversight, and donor coordination for the Consortium with primary responsibility for fulfilling the Clements Center's commitments to the Consortium. Note: Early-career scholars appointed to this role may devote up to 20% of their annual workload to their own scholarly research, much of which will be concentrated in the summer months.

This is a fixed term (12 month) position. The appointment may be extended for additional 12-month increments upon mutual agreement and funding availability.

Responsibilities

• Work closely with the Austin-based Program Director to fulfill job responsibilities below, synchronizing efforts for effectiveness and efficiency.Coordinates with and provides travel, logistics, and staff support for conferences and events sponsored by the America in the World Consortium. Plans and manages the Consortium's annual policy workshop, Young Scholar's Conference at UT Austin, 2-3 fellow summits at Duke University or Johns Hopkins School of Advanced International Studies, and the Consortium's participation at the Age of Reagan Conference.
• Support donor relations and development efforts, including donor communications and facilitating engagement between donors and students. Write and coordinate grant proposals and reports. Seek new institutional funding streams.
• Manage the full annual cycle of predoctoral and postdoctoral fellowships, including recruitment and outreach, application portal administration, application review, selection processes, and fellow onboarding.
• Prepare and manage program budgets, monitor expenditures in accordance with approved allocations, and maintain records and reports on program activities and outcomes. Create and process required electronic documents, including payment vouchers, procurement card transactions, and travel authorizations and reimbursements. Support grant development and administration, including budget preparation and proposal submission, and maintain strong relationships with donors and funding partners.
• Collaborate and work closely with Clements Center staff to manage Texas based events and programming, including guest speakers, lecture series, conferences, and symposia. Oversee all event logistics, communications, marketing, and expense management, including venue selection, contract negotiation, scheduling, facility setup, audio-visual coordination, and advertising. Collaborate and work closely with Clements Center staff to manage Texas based predoctoral and postdoctoral fellows.
• Maintain the Consortium's website, media contacts, mailing lists, and social media presence, and develop and distribute marketing and communications materials.
• Other related functions as assigned.

Required Qualifications

• Bachelor's degree.

• Three or more years' experience in an administration/management capacity, grant administration, donor development or other related area with progressive responsibility in the development and special projects to acquire skills necessary to provide program and administrative support for the program.

• Demonstrated experience managing a budget and financial reporting for a program of $1 million + annually.

• Knowledge about and experience with event planning, public relations and marketing, and social media.

• Strong analytical and organizational skills.

• Excellent written and oral communication skills.

• Ability to interact well with graduate students, faculty, senior policy figures and prospective donors, as well as with undergraduates.

• Must be authorized to work in the United States on a full-time basis for any employer.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Graduate degree in a field related to American foreign policy, international relations, and/or security studies.

• Demonstrated interest in and substantial understanding of American foreign policy affairs, global policy, and national security preferred.

• Demonstrated commitment to international engagement preferred.

• Policy experience desirable.

Salary Range

$55,000 - $105,000 depending on experience

Working Conditions

• Repetitive use of a keyboard at a workstation.

• Use of manual dexterity.

• Travel is occasionally required for special events.

• Some evening and weekends may be required.

• This position is based in Austin, TX and is required to work on campus.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Required

Preferred

Job Industries

• Other