Attendance Secretary

Middle School Assistant Secretary

Schedule: 8.0 hours per day; 187 days per year. Qualifications: Required: High school diploma or equivalent, previous office experience. Excellent computer skills; ability in organization and prioritizing; ability to communicate effectively, both orally and in writing; work collaboratively and cooperatively; and handle confidential information. Ability to handle situations under pressure and meet deadlines. Demonstrated accurate document preparation, record keeping, and data entry experience; Must maintain good public relations in working with school personnel and the public. Desired: Ability to speak Spanish and experience working in an urban school setting. Documents to upload with application: Cover letter Resume Salary: $15.51 - $18.84 per hour.

Effectively and efficiently perform clerical and school duties assigned by the building principal. Served as clerical support to building administration and as a facilitator for the school/public in communicating information, problem-solving, and record-keeping to enhance the school's ability to meet the needs of students, staff, and school community.

Essential duties and responsibilities (other duties may be assigned): Prepare attendance sheets; Update attendance sheets the following day regarding tardiness, excused absences, unexcused absences and truancies. Verify suspected truancies and absences. Prepare and mail truancy letters. Handle all matters pertaining to student attendance. Prepare and mail legal notices and monitor student attendance for excessive absences. Maintain student discipline records. Perform record-keeping activities related to student discipline, including, but not limited to, in-school suspension, lunch detention, and expulsion. Prepare the following Elkhart Community Schools (ECS) reports: Student suspension reports/notices. Accounting reports for all students. Prepare and send out letters to parents/guardians pertaining to smoking/vaping. Prepare and send out Student of the Month letters to parents/guardians, on a monthly basis. Take appropriate actions in the absence of the school nurse for ill or injured students and be knowledgeable of proper first-aid procedures and school health regulations. Answer a multi-line phone system, directing calls to appropriate offices or answering questions as appropriate. Perform such duties, which are usually the responsibility of other secretaries, during peak workload times or in the absence of the other secretaries. Maintain appropriate confidentiality in all matters. Exhibit a pattern of regular and timely attendance. Other duties as assigned and required for the successful operation of the building and Elkhart Community Schools.

Evaluation process: The secretary will be evaluated annually by the Building Principal.

Terms of employment: School-year employee. Salary and fringe benefits as per board policy.