Accounts Receivable and Credit Coordinator

Job Description

Job Description

Job Title: Accounts Receivable and Credit Coordinator

Location:  New Rochelle, NY (On-site)

Compensation: $55,000-$65,000 Annually (Salary is contingent on candidate’s experience)

Type:  Full-Time

About the Role:

Tri-Vin Wines and Spirits is seeking a detail-oriented and dependable AR & Credit Coordinator to join the Finance Department and provide cross-functional support to both Accounts Receivable and Credit/Collections. This role is responsible for day-to-day receivables activity, including cash application, account reconciliation, customer and key-account receivables, distributor and supplier billbacks, credit memo processing, payment research, collection follow-up, account aging, and accurate recordkeeping within Microsoft Dynamics 365 Business Central.

The ideal candidate is highly organized, comfortable working with financial data and customer accounts, and able to balance transactional AR responsibilities with proactive collection activity. This position requires professional and timely customer communication, strong follow-through, and the ability to coordinate with Finance, Sales, and other internal teams to resolve open balances and support healthy cash flow.

Key Responsibilities

Accounts Receivable & Cash Application

• Review daily bank activity and accurately apply ACH, wire, check, online, third-party platform, and COD payments in Microsoft Dynamics 365 Business Central.
• Reconcile cash receipts and customer accounts and research unapplied, misapplied, returned, or rejected payments.
• Process and reconcile merchant settlements and investigate NSF items, stop payments, banking errors, and other payment discrepancies.
• Deposit and track incoming customer checks and assist with daily and month-end A/R reporting.

Credit, Collections & COD Compliance

• Review A/R aging regularly and follow up promptly with customers regarding past-due balances and payment commitments.
• Maintain accurate collection notes, payment arrangements, and customer account documentation.
• Monitor delinquent accounts and manage required COD reporting, including placing and removing customers from COD in accordance with applicable Liquor Authority requirements across the tri-state market.
• Monitor payment activity and identify accounts requiring additional follow-up or escalation to management.
• Communicate with customers regarding statements, invoices, balances, remittances, short payments, overpayments, and payment status.
• Coordinate with Sales, Accounting, and management to resolve past-due balances, disputes, and other customer account issues.
• Provide payment history, aging information, and supporting documentation as needed for credit review and account-status decisions.

Credit Memos, Billbacks & Reconciliation

• Process approved credit memos and maintain appropriate supporting documentation.
• Monitor and process A/R billbacks, deductions, and related customer/distributor transactions.
• Research discrepancies and follow up with customers, Sales, Accounting, suppliers, and distributor partners as necessary.
• Maintain accurate billback and deduction documentation and assist with audit and month-end requirements.
• Process designated supplier billbacks and related reconciliations as assigned.

International Payments

• Process and reconcile foreign-currency payments from international suppliers and coordinate with Accounting to confirm exchange rates and proper application.

Department Support

• Maintain organized A/R and Credit/Collections records and documentation.
• Provide administrative and operational support to the A/R and Credit/Collections functions.
• Manage multiple priorities and deadlines and perform other related duties as assigned.

Qualifications

• 2+ years of experience in Accounts Receivable, collections, credit support, bookkeeping, or a related finance function preferred.
• Working knowledge of A/R procedures, aging reports, account reconciliation, and commercial collections.
• Strong organizational skills and attention to detail.
• Professional written and verbal communication skills, particularly when handling past-due customer accounts.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Experience with Microsoft Dynamics 365 Business Central and/or MAS 90 preferred.
• Experience in the wine and spirits industry and familiarity with Liquor Authority COD/compliance requirements is a plus.
• Ability to work independently, prioritize time-sensitive responsibilities, and escalate account issues appropriately.

We also provide opportunities to deepen your knowledge of the wine and spirits industry while supporting professional development and career advancement across the organization.

Diversity & Inclusion Statement:

Tri-Vin Wines and Spirits is an Equal Opportunity Employer. We are committed to creating an inclusive workplace and do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.