Commercial Construction Admin

Office Administrator

Our client is an award-winning commercial construction firm with 30+ years of excellence. They have a stellar reputation in Delray Beach / South Florida, are committed to giving back to the community, and pride themselves on long-term employee tenure and integrity in every project.

We are seeking a highly capable Office Administrator with 5-10 years of experience in construction or a similar field. The Office Administrator will support field and office teams, handle light accounting and administrative duties, and ensure smooth operations across departments. This is a multifaceted role where the Office Administrator will wear multiple hats and make a meaningful impact day-to-day.

The Office Administrator will manage general office functions: ordering supplies, coordinating with vendors, organizing physical and electronic files, and helping maintain a professional workspace.

As Office Administrator, you will assist project teams by preparing, tracking, and archiving project documentation: submittals, change orders, RFIs, contracts and compliance paperwork.

Process invoices, help with accounts payable/receivable, track job costs, and provide support for financial reconciliation and forecasting.

The Office Administrator will support onboarding: prepare orientation, collect required documents, set up access, and ensure new team members have what they need.

Facilitate communication and coordination between Project Managers, Superintendents, accounting/finance, subcontractors, and vendors.

Assist with project close-outs: gathering manuals, warranties, punch lists, and ensuring client deliverables are met.

Identify process improvements to make operations more efficient; the Office Administrator will sometimes take on ad hoc administrative or operational projects.

Experience: 5-10 years in an administrative or operations role; experience in commercial construction is strongly preferred.

Education: High school diploma required; Associate's or Bachelor's degree in Business, Construction Management, Accounting, or related field is a plus.

Strong organizational skills, attention to detail, able to manage multiple tasks/priorities.

Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable with learning or using construction software / project management tools.

Basic accounting knowledge: invoice processing, vendor/subcontractor documentation, job costing, expense tracking.

Excellent written and verbal communication; ability to interface with both field and office personnel.

Dependable, proactive, good problem-solving skills, confidentiality, integrity.

This employer offers a competitive salary and benefits package, including:

Medical, dental, and vision insurance (with employer contributions)

Paid vacation, sick leave & paid holidays

401(k) retirement plan with employer match

Life insurance and short-/long-term disability coverage

Performance bonuses or incentives (as applicable)

Join a company with 30+ years of success, known for quality work, ethical standards, and awards in the construction community.

A culture of long-term tenure: many employees stay and grow over years.

A firm that truly gives back to the community.

Opportunity for you as the Office Administrator to take on diverse tasks, be visible, make process improvements, and grow with the company.

If you're ready to take your career to the next level, don't miss this opportunity to join a company where your skills, experience, and growth truly matter.