Accounts Payable Clerk

Job Description

Job Description

Job Summary The Accounts Payable Clerk is responsible for processing invoices, maintaining vendor accounts, managing payment activities, and ensuring accurate financial recordkeeping in accordance with company policies and accounting standards. This role supports timely vendor payments, proper general ledger coding, regulatory reporting requirements, and effective resolution of invoice and vendor account issues. The ideal candidate is detail-oriented, organized, and experienced in accounts payable processes, with strong data entry, communication, and problem-solving skills. Key Responsibilities Accounts Payable Processing Prepare, review, and enter invoices accurately to ensure payments are processed correctly and on time. Verify invoice details, including invoice numbers, vendor information, payment amounts, and mailing addresses. Ensure payments are issued without the need for manual corrections or reprocessing. Review supporting documentation for completeness and compliance with company procedures. Process both Purchase Order (PO) and Non-PO invoices according to payment terms and department guidelines. General Ledger & Financial Accuracy Analyze, code, and enter invoices to the appropriate General Ledger (GL) accounts. Ensure expenses are charged to the correct fiscal year and accounting period. Record and maintain accrual entries to ensure accurate financial reporting. Support month-end and year-end accounting activities as assigned. Maintain accuracy in financial records and documentation. Vendor Account Management Manage assigned vendor accounts and ensure timely payment processing. Maintain recurring vendor payment accounts and monitor automatic payment schedules. Resolve vendor questions, discrepancies, and account disputes in a professional and timely manner. Work closely with internal departments and vendors to obtain necessary documentation and resolve issues. Regulatory & Tax Reporting Support Accurately record and maintain 1099 vendor information to support annual tax reporting requirements. Ensure vendors are properly established within the vendor master system. Track and record California Form 587 withholding information and documentation. Support quarterly and annual regulatory reporting requirements. Compliance & Documentation Demonstrate compliance with the organization's Code of Conduct and corporate compliance policies. Report compliance concerns or suspected violations according to established procedures. Maintain confidentiality of financial, vendor, and company information. Ensure all documentation is complete, accurate, and properly filed. Administrative & Team Support Perform data entry and record maintenance with a high degree of accuracy. Assist with special projects and additional accounting or administrative tasks as assigned. Collaborate effectively with team members to support departmental goals. Continuously seek opportunities to improve efficiency and process eff ectiveness. Required Qualifications High School Diploma, GED, or higher-level degree (required for hires after January 1, 2025). Minimum 3 years of Accounts Payable experience in a centralized purchasing and receiving environment. Strong knowledge of accounts payable principles and invoice processing. Ability to analyze financial documentation and identify discrepancies. Proficiency in Microsoft Office Suite, including: Excel Word Outlook PowerPoint Ability to use ten-key by touch. Typing speed of approximately 40-50 WPM. Strong written and verbal communication skills. Ability to maintain confidentiality and handle sensitive information. Strong organizational skills and attention to detail. Ability to work independently and collaboratively within a team environ ment. Preferred Qualifications E xperience working in a healthcare environment. Familiarity with ERP systems, accounting software, and vendor management processes. Experience with accrual accounting and tax reporting requirements. Knowledge of 1099 reporting and California Form 587 requirements. Experience resolving vendor disputes and payment discrep ancies. Certifications (If Any) No specific certifications required. Accounting, Accounts Payable, Bookkeeping, or Finance-related certifications are a plus. Education: High School

Compunnel Inc., established in 1994; is a leading provider of Staffing, IT/Software, e-Learning/Training, Business Intelligence, and Cloud Solutions. A leader in contingent and permanent workforce solutions, we also provide temp-to-hire staffing, project-based/SOW staffing, and payroll services to our esteemed clientele which includes Fortune 500 companies of diverse industry segments. Ranked as one of the largest staffing firms in the US which is our primary service market; we also have a significant presence in Europe and Asia. As a national service provider in the US, we are serving our customers all major states and regions; thereby generating numerous job opportunities for prospective employees in their preferred locations of choice.

We have witnessed multi-fold YOY growth, and continuously adding a large pool of talented resources to our employee base every year. Our extensive experience in hiring professionals of multiple in-demand skill sets (IT, Engineering, Healthcare, Admin-Clerical, Finance, Professional, Light Industrial, etc.) further makes Compunnel a wider and preferred platform for people to pursue their careers in the US. We welcome people from all walks of life and cultures, and we support workforce diversity by providing equal employment opportunities to people without any discrimination based on race, color, gender, religion, national/ethnic region, disability, or any other basis.

Company Description

Compunnel Inc., established in 1994; is a leading provider of Staffing, IT/Software, e-Learning/Training, Business Intelligence, and Cloud Solutions. A leader in contingent and permanent workforce solutions, we also provide temp-to-hire staffing, project-based/SOW staffing, and payroll services to our esteemed clientele which includes Fortune 500 companies of diverse industry segments. Ranked as one of the largest staffing firms in the US which is our primary service market; we also have a significant presence in Europe and Asia. As a national service provider in the US, we are serving our customers all major states and regions; thereby generating numerous job opportunities for prospective employees in their preferred locations of choice.\r\n\r\nWe have witnessed multi-fold YOY growth, and continuously adding a large pool of talented resources to our employee base every year. Our extensive experience in hiring professionals of multiple in-demand skill sets (IT, Engineering, Healthcare, Admin-Clerical, Finance, Professional, Light Industrial, etc.) further makes Compunnel a wider and preferred platform for people to pursue their careers in the US. We welcome people from all walks of life and cultures, and we support workforce diversity by providing equal employment opportunities to people without any discrimination based on race, color, gender, religion, national/ethnic region, disability, or any other basis.