Office Administrator

SES is partnering with an organization in Reno, Nevada to identify a polished and highly organized Office Administrator. This position combines front-office administration, customer service coordination, and accounting support. The right person will serve as a professional first point of contact while keeping important administrative processes accurate and organized.

Why You Will Be Excited About This Role

• Take ownership of a highly visible and important front-office position
• Work across administration, customer service, and accounting support
• Build relationships with customers, visitors, trade partners, and internal teams
• Manage a varied workload that keeps each day engaging

Why You Will Like Working Here

• Play an essential role in keeping the office organized and running smoothly
• Collaborate closely with accounting and customer service team members
• Work in a professional environment where communication and follow-through are valued
• Have the opportunity to learn and use Newstar

What You Will Be Working On

• Welcoming visitors, homebuyers, and trade partners in a professional manner
• Maintaining an organized and inviting reception area
• Receiving, sorting, and processing invoices for approval and coding
• Supporting Accounts Payable through data entry, recordkeeping, and document filing
• Entering, tracking, and updating homeowner work orders
• Coordinating appointments between homeowners, trade partners, and internal teams
• Making confirmation calls and communicating scheduling or service updates
• Maintaining accurate records of requests, appointments, and follow-ups

What Type of Person Will Be Successful

• Someone with front-office administrative, customer service, and accounting support experience
• Professional, polished, polite, and comfortable interacting with different people
• Exceptionally organized, detail-oriented, and dependable with follow-through
• Able to manage multiple priorities and frequent interruptions
• Strong in verbal and written communication
• Proficient in Outlook and Excel and willing to learn Newstar

Location/Logistics: Full-time, on-site position in Reno, Nevada