Payroll Coordinator

Job Description

Job Description

Payroll Coordinator

Salary Range: $41,000–$52,000 annually
Job Type: Full-Time, Salaried
Schedule: Monday–Friday, with an extended Thursday schedule

Workforce Solutions is seeking a dependable, detail-oriented Payroll Coordinator to manage payroll processing for our temporary and contract workforce while providing benefits administration and general HR support.

This position plays an important role in ensuring employees are paid accurately and on time, employee records are properly maintained, and routine benefits and HR matters are handled efficiently and professionally.

The ideal candidate is highly organized, comfortable working with deadlines, and able to communicate effectively with employees, clients, benefits providers, and internal staff.

Key Responsibilities

Payroll & Timekeeping

• Process weekly payroll for temporary and contract employees accurately and on schedule.

• Review employee timecards and timesheets for accuracy, missing hours, approvals, overtime, and discrepancies.

• Follow up with employees, supervisors, and clients to resolve missing or incorrect time before payroll deadlines.

• Maintain employee payroll information, including pay rates, deductions, direct deposit information, tax withholding information, and other payroll-related data.

• Verify new hires are properly set up in the payroll system before their first payroll.

• Process payroll adjustments, corrections, reimbursements, bonuses, and other approved payments.

• Assist employees with questions regarding paychecks, direct deposit, deductions, taxes, and payroll discrepancies.

• Maintain accurate payroll records and supporting documentation.

• Assist with payroll reporting, reconciliation, and year-end payroll activities.

• Review hours and payroll information used for client invoicing and help ensure payroll and billing records are accurate.

• Respond to garnishment and child-support orders in a timely manner.

Benefits Administration

• Assist with the administration of company employee benefit programs.

• Process employee benefit enrollments, changes, and terminations.

• Provide employees with information regarding available benefits and enrollment procedures.

• Coordinate with benefit providers and internal management regarding employee enrollments and eligibility.

• Maintain accurate benefits records and documentation.

• Monitor employee eligibility for benefits and communicate enrollment opportunities and deadlines.

• Assist employees with routine benefits questions and direct more complex issues to the appropriate provider or management team.

• Ensure payroll deductions related to employee benefits are entered and processed correctly.

• Assist with annual open enrollment and distribution of benefit information.

Administrative & Operational Support

• Coordinate with Operations, Recruiting, Accounting, and other departments to resolve payroll and employee-related issues.

• Identify recurring payroll, timekeeping, benefits, or administrative issues and recommend process improvements.

• Maintain organized electronic records and documentation.

• Provide additional administrative and HR support to the Operations team as needed.

Qualifications

• Previous payroll, accounting, bookkeeping, HR, benefits administration, or staffing industry experience preferred.

• Experience processing payroll for hourly employees is strongly preferred.

• Experience with employee benefits administration is preferred.

• Staffing industry payroll or HR experience is a plus.

• Strong attention to detail and ability to identify discrepancies.

• Excellent organizational and time-management skills.

• Ability to work under strict weekly payroll deadlines.

• Strong written and verbal communication skills.

• Comfortable communicating with employees, clients, and benefit providers by phone and email.

• Strong computer skills, including Microsoft Excel and/or Google Sheets.

• Experience with payroll, timekeeping, HRIS, or applicant tracking systems preferred.

• Ability to handle confidential and sensitive employee information professionally.

• Strong problem-solving skills and willingness to take ownership of issues through resolution.

What We're Looking For

We are looking for someone who understands that payroll requires both accuracy and urgency. Our employees depend on us to make sure their pay is correct and on time, and our team depends on this position to help keep employee records, benefits, and routine HR administration organized.

The right person will be proactive about identifying missing information, following up on discrepancies, meeting deadlines, and resolving problems before they affect an employee or client.

This position is ideal for someone who enjoys working with numbers and people, staying organized, solving problems, and taking ownership of important administrative processes.

About Workforce Solutions

Workforce Solutions provides temporary, temp-to-permanent, direct-hire, and workforce solutions to employers across a variety of industries. Our team works closely with both clients and employees to provide responsive, reliable staffing services.

Schedule

• Monday: 8:30 AM–5:00 PM

• Tuesday: 8:30 AM–5:00 PM

• Wednesday: 8:30 AM–5:00 PM

• Thursday: 8:30 AM–7:00 PM

• Friday: 8:30 AM–3:00 PM

The extended Thursday schedule is required to distribute payroll checks to employees working the day shift.

Experience: Payroll experience preferred; benefits administration, HR, and staffing industry experience are a plus.

Teamwork & Additional Responsibilities

This job description is intended to provide a general overview of the primary responsibilities of the position and is not an all-inclusive list of duties.

As part of a collaborative team environment, employees may periodically be asked to assist other departments, provide coverage for team members, or complete other reasonable duties and projects as assigned based on the needs of the company.

The successful candidate must be a team player who is willing to assist where needed and work cooperatively with employees across the organization. At the same time, this position requires the ability to work independently, manage responsibilities with minimal supervision, take ownership of assigned tasks, and meet established deadlines.

Flexibility, dependability, and a willingness to contribute to the overall success of the team are important expectations of this position.

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