Medical Records / Ancillary Supply Coordinator

Job Description

Job Description

Medical Records / Ancillary Supply Coordinator

The Gardens at York Terrace | Pottsville, PA

Schedule: Full-Time

The Gardens at York Terrace is seeking a detail-oriented Medical Records / Ancillary Supply Coordinator to join our skilled nursing facility in Pottsville, PA. This position plays a vital role in maintaining accurate medical records while coordinating the procurement and inventory of ancillary medical supplies to support quality resident care.

Responsibilities

• Coordinate the purchasing of ancillary medical supplies, equipment, and services by selecting vendors, obtaining quotes, researching products, and negotiating pricing when appropriate.

• Prepare and submit purchase requests and assist with evaluating new products and equipment.

• Work closely with the Administrator and department managers to ensure orders are accurate, delivered on time, and any shipping discrepancies or damaged items are resolved promptly.

• Process and maintain resident medical records within the electronic medical record (EMR) system, including scanning, batch scanning, quality assurance reviews, indexing, and document retrieval.

• Maintain accurate medical records in compliance with facility policies and state and federal regulations.

• Provide clerical support, including filing, faxing, copying, and organizing medical records and departmental documents.

• Maintain manuals, logs, inventories, and required documentation.

• Safeguard resident privacy by maintaining strict confidentiality in accordance with HIPAA and facility policies.

• Provide professional and courteous service to residents, families, physicians, and staff.

Qualifications

• LPN preferred, but not required.

• Previous medical records experience in a healthcare or long-term care setting preferred.

• ICD-10/DX coding experience preferred.

• Strong computer skills, including experience with electronic medical record systems.

• Proficiency in Microsoft Office applications.

• Excellent organizational, communication, and customer service skills.

• Ability to manage multiple priorities while maintaining accuracy and confidentiality.

Benefits

We offer a competitive and comprehensive benefits package, including:

• Competitive Salary

• Generous Paid Time Off (PTO)

• PTO Buy-Back Program

• Paid Holidays

• Medical, Dental, and Vision Insurance

• Company-Paid Life Insurance

• Life Insurance Options for Spouse and Dependents

• Short-Term Disability (STD)

• Long-Term Disability (LTD)

• Critical Illness, Hospital Indemnity, and Accident Insurance

• 401(k) Retirement Plan

• Holiday Pay Options

• Career Development Opportunities

• Employee Assistance Program (EAP)

• Nationwide Transfer Opportunities

• Flexible Scheduling Options

Education Assistance Program

• Up to $5,250 per year toward tuition reimbursement*

• Up to $2,625 per year toward repayment of a non-federal nursing student loan*

*Benefits, bonuses, and compensation programs are subject to applicable state law and may vary based on employment status, job classification, location, and length of service.