SR DOCUMENT CONTROL SPECIALIST

Description
Gulf Companies has served the global energy industry since 1953 by supporting the complete project lifecycle and developing valued business partnerships to ensure the success of the project. Our worldwide experience and multi-disciplined capabilities encompass all aspects of the Engineering, Procurement, Construction Management, Field Inspection, GIS Integrity, Staffing Services and more.

Description
Gulf Companies has served the global energy industry since 1953 by supporting the complete project lifecycle and developing valued business partnerships to ensure the success of the project. Our worldwide experience and multi-disciplined capabilities encompass all aspects of the Engineering, Procurement, Construction Management, Field Inspection, GIS Integrity, Staffing Services and more.

Position Description
The Senior Document Control Specialist provides high-level specialized handling of documents on high-profile projects with major clients as well as supervises all aspects of the vendor data efforts on a specific project or group of projects.

Essential Functions

Provide oversight of document control activities on projects; ensure that the quality of document control deliverables meets expected standards

Provide oversight of vendor data activities on projects; ensure that the quality of vendor data deliverables meets expected standards

Receives all deliverables and logs them into the document control system, initiates workflows, and creates and distributes transmittals to the clients, vendors, and project personnel

Upload and distribute documents/drawings to Project Webpage, FTP Site, SharePoint, or Client's EDMS System as needed

Maintains Master Document Register logs utilizing the document control system throughout the project.

Develop document control processes, procedures, and project specifications using project requirements

Prepare various management and project status reports

Works closely with the client on the status of project documents

Ability to communicate with all levels of management, clients, and project team members to achieve project objectives

Has a deep understanding of best practices for document control

Ensure work is being performed within the guidelines of our company policies and procedures

Preferred Qualifications

Aconex Experience

8+ years of experience in Document Control in the Oil & Gas Engineering industry

Ability to work independently

Expert in SharePoint or other EDMS

Excellent proficiency in Microsoft Office: Word and Excel

Must have the ability to prioritize, manage time well, troubleshoot, and work in a fast-paced and deadline-driven environment

Must be organized and detailed oriented with the ability to multi-task

Excellent written and verbal communication skills

Education

High school diploma

Associate degree preferred

Competencies

Problem-solving

Results oriented

Customer focused

Impact and influence

Business and people acumen

Work Environment/Physical Demands

Working conditions are normal for an office environment.

Frequent sitting and operating a computer.

Must be able to use body members to work, move or carry objects or office materials.

Must be able to exert up to 10 pounds of force occasionally.

Physical demands requirements are at levels of those for sedentary work.

Gulf is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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