Purchasing Assistant

Job Description

Provides administrative and technical support to office and school staff in the acquisition of services, supplies and goods within the allowable threshold that necessitates multiple quotes to ensure competitive pricing. Provides routine support duties related to the purchasing function. Creates and submits requests for quotation, reviews, analysis, and recommends for purchase of supplies, services, and goods. Reviews methods of acquisition and prepares related documentation. Performs other duties as assigned.

Responsibilities

EXAMPLES OF DUTIES:

• Evaluate market sources and suppliers to ensure the most cost-effective and competitive pricing for the purchase of commodities and services.
• Evaluate methods of acquisition including method, time and place, and courier as appropriate.
• Create and Issue informal Requests for Quotes (RFQ's) to suppliers.
• Collaborate with end users as to the quality and type of individual products required.
• Submit advertising for formal and informal solicitations to eMaryland Marketplace Advantage as appropriate.
• Receive, review, and determine compliance of quotes, bids, and proposals and make recommendations for award based upon the results of this information.
• Review, monitor and expedite purchases to ensure continued compliance by contracted suppliers, and provide direction accordingly.
• Review bids, contracts, and related documentation to verify accuracy and completeness.
• Generate and file departmental related reports and documents relating to the office's purchasing function.
• Maintain up-to-date supplier relationships and provide customer support for suppliers and internal customers.
• Performs other duties as assigned.

Qualifications

MINIMUM QUALIFICATIONS:

Education, Training and Experience:

• High school diploma or equivalent. Associates degree or equivalent college coursework preferred. Coursework in procurement, contract law, business administration or a related field preferred. Five years' experience in public procurement or contracts.

Licenses and Certificates:

• N/A

Knowledge, Skills, and Abilities:

• Knowledge of generally accepted purchasing principles, established procedures, and regulatory requirements applicable to the work.
• Familiarity with procurement software and tools is an advantage (Oracle or SAP).
• Ability to work independently, prioritize and manage workload efficiently.
• Ability and willingness to learn and adapt to changing procurement processes.
• Ability to read, update, evaluate, and maintain various records and files.
• Ability to access, operate, and maintain various software applications.
• Excellent communication and interpersonal skills. Ability to clearly communicate information both orally and in writing.
• Ability to operate basic office equipment, e.g., computer terminals, printers, copy machines, telephone systems, and other digital-based equipment.
• Skill in the principles and practices of governmental purchasing analysis.
• Skill in performing routine-to-moderately complex mathematical computations and tabulations accurately and efficiently, as they relate to purchasing.
• Skill in establishing and maintaining effective working relationships with all personnel, departmental personnel and supervisors, and suppliers.

Citizenship, residency or work VISA in United States required


PHYSICAL AND ENVIRONMENTAL CONDITIONS:

The work of this class is generally sedentary and performed in an office environment. Work includes the operation of office equipment, including personal computers, and occasional limited physical activities.

CONDITIONS OF EMPLOYMENT:

N/A

SALARY: Grade 06/ESPBC (12-Month), $25.18-$40.26 (Hourly Base Pay Scale for Non-Exempt Office Professionals, Clerical, and Classified 2025-2026 Effective January 1, 2026)

Visit the BCPS Office of Payroll website for additional information on pay scales, other compensation and leave accruals at .

OTHER COMPENSATION: This position may also be eligible for comp time as per the ESPBC Master Agreement. Visit the BCPS website for additional information at .

FLSA: Non-Exempt

RETIREMENT: Eligible for the Baltimore County Employees' Retirement System.

BENEFITS: BCPS offers a comprehensive benefits program for eligible employees including options for medical plans, dental plans, vision, life insurance, flexible spending accounts, disability coverage, and 403(b)/457 plans. Other benefits include paid holidays, sick, personal business, and bereavement days, and flexible leave options such as FMLA, sick bank, and board approved leaves. All new hires will attend a benefits meeting upon hire.


Visit the BCPS website for additional information about benefit plans for BCPS employees at

This document describes the duties and responsibilities of a position. It shall not be held to exclude duties not referenced nor limit the right of management to assign work to employees.

Application Instructions
Please read and carefully follow the instructions provided below.

• Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS). Information on your resume and application must match. This information is necessary for salary determination should you receive an offer of employment.
• Professional references must be submitted to complete your application. Examples of professional references include current and former principals, supervisors, managers, mentor teachers and university/college supervisors. Personal references from colleagues, friends, community members, etc. will not be accepted.
• Be sure to account for all periods of employment and unemployment. Failure to complete all fields of the "Work Experience" section of the application may result in your application not being considered. A resume will not be the only document considered in determining your qualifications for a position.
• You MUST attach your unofficial transcript(s) or license(s) to your application if you are applying for a position as a teacher or position which requires Licensure/Certification.

Proof of Licenses, Certifications and Education:

• Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable only at the application stage. Official transcripts must be provided only after you have accepted a contingent offer.
• Failure to submit proof of Licenses, Certifications and Education may result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with your application.

Proof of Degree Equivalency:

• Applicants who have obtained a degree from outside the United States are required to submit degree equivalence documentation from a MSDE approved Foreign Transcript Evaluation Agency. This information is located on the MSDE website at

Pre-Employment Requirements:

• All people employed by the Baltimore County Public Schools, regular and temporary, are required to be fingerprinted and have a criminal background investigation (per COMAR) completed. The fee charged for fingerprinting is $109.
• Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
• If you have military experience, you will be asked to provide a copy of DD214.
• Official transcripts will be required upon hire and must be sent via escript/clearinghouse from your university.
• Some positions will require employees to undergo a physical examination.
• All newly hired personnel must attend a Benefits and Retirement Orientation meeting.
• Additional job verification will be required for salary credit.

Contact Information

Office of Temporary & Support Services

Email: View email address on click.appcast.io

Phone: View phone number on click.appcast.io

This document describes the duties and responsibilities of a position or group of positions. It shall not be held to exclude duties not referenced nor limit the right of management to assign work to employees.

About Us

Baltimore County Public Schools (BCPS) is the 22nd largest school district in the nation and the 3rd largest in Maryland with over 21,000 employees supporting over 111,000 students. BCPS has 26 Maryland Blue Ribbon Schools of Excellence and 23 National Blue Ribbon schools, 32 magnet schools and 116 magnet programs.


Baltimore County Public Schools is seeking highly effective employees that will inspire, support, and prepare our students for a successful future. BCPS works to embrace all stakeholders, engage them in authentic collaboration and empower them to be a part of positive change, so our students, staff, and system will excel. We hope you will join our dynamic community! Apply to work at BCPS!