ADMINISTRATIVE ASSISTANT II

Administrative Assistant II The State Personnel System is an E-Verify employer. Requisition No: 881235 Agency: Department of Health Working Title: Administrative Assistant II Position Number: 64085431 Salary: $40,560.00 to $48,500.00 Posting Closing Date: 08/14/2026 Your Specific Responsibilities: In this position, you will serve as the Administrative Assistant II, assisting administration with personnel functions by working with Lead Human Resources office in Tallahassee. Some of the job duties that you will perform include: Assists supervisors with Classification actions, creating and coordinating necessary paperwork and approvals. Monitors and evaluates vacant positions and recruitment efforts to ensure the maximum number of qualified candidates and minimum number of vacancies. Monitors and evaluates causes of vacant positions for retention purposes. Maintains and keeps current Rate information including on-line Rate Administration System database and internal data, current and upcoming vacant positions, and at-risk for abolishment. Creates security access badges for employees, vendors, volunteers, interns, and others, manages and updates security databases and security system as necessary. Maintain interior door access controls including keys, Sonitrol, key codes, etc. Provides backup to access for secure rooms, including creating/updating access levels, documentation, etc. Maintains knowledge of and stays current on leave and attendance policies and procedures, rules and regulations, providing guidance to employees and supervisors. Provides backup for and stays current on recruitment processes. Works with employees and supervisors to provide requested documentation to HR, Monitors and approves HR tickets. Schedules and performs fingerprinting for background checks for current employees, candidates for employment, or others as needed. Initiates drug testing process when applicable. Backup for all security-related service agreements. Make recommendations and collects cost data on projects and anticipated replacement schedules for existing security systems. Provides backup for routine purchasing of materials, supplies and services May be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural. Required Knowledge, Skills, and Abilities: Ability to work independently Ability to understand and apply applicable rules, regulations, policies and procedures relating to personnel program functions. Ability to communicate effectively, verbally and in writing. Ability to plan, organize and coordinate work assignments Qualifications: Minimum - Must be willing to physically come in the office to perform the duties & responsibilities of the positions Must have current authorization to work in the United States without employer sponsorship Must have at least 2 years working in a professional office setting Preferred - Knowledge of one or more personnel program functions, such as Selection, Classification and Pay, Employee Benefits, Labor Relations, Employer/Employee Relations or Training. Where You Will Work: 1845 Holsonback Drive, Daytona Beach, FL 32117 The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions (For more information, please click ); Flexible Spending Accounts; Tuition waivers; And more! For a more complete list of benefits, including monthly costs, visit The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.