Administrative Coordinator Associate - Sterile Processing Dept - Main - Full Time - Days

Job Title

Responsible for providing secretarial and general office duties. Develops spreadsheets and tracks data related to budgetary information. Provides computer support to the Central Service associates for all programs utilized in Central Service. Assignments may be of a confidential manner and require judgment and discretion at all times.

Responsibilities

Assume responsibility for employee files and information

Maintain personnel files for Central Service staff. Prepare file folders for new employees.

Resource person for SARF forms. Enter and forward to correct individual when completed

Maintain job descriptions in correct format.

Maintain listing of assigned lockers for staff at Main and JSC.

Collects documentation on attendance and completion of mandatory programs

Maintains confidentiality

Assumes responsibility for performing assigned clerical support functions

Typing/filling/general secretarial duties:

• General correspondence.
• Screens phone calls
• Keep calendars including all standing meetings; schedules meetings.
• Accuracy in typing and spelling is necessary.
• Keep calendars including all standing meetings; schedules meetings.

Types QA reports

Types memos, policies and procedures, minutes, and additional correspondence

Types, photocopies, files, faxes, utilizes email, and distributes materials generated by Director and Manager.

Files paperwork accurately

Handles telephone information requests with courtesy, accuracy, and respect for confidentiality

Researches and compiles reports as needed.

Maintains meeting minutes and sign in sheets

Assumes responsibility for reports and data collection

Collects data per instructions

Develops and types spreadsheets for data collection

Tracks trends and reports significant changes

Completes special projects and miscellaneous assignments as required

Enters statistical data and prepares reports as required.

Orders instrumentation, surgical supplies, office supplies, and maintains equipment repairs.

Utilizing Lawson; orders, files and tracks the status of placed orders for Central Services. Tracks backorder and notifies the requestor of the status.

Maintains and orders office supplies and break room supplies for Central Sterile, both Main and the JSC.

Documents and returns equipment in need of repair or replacement.

Maintains records of repairs of Washer Decontaminators and Sterilizers.

Qualifications

KNOWLEDGE AND SKILLS:

Demonstrates proficiency in excel and word computer applications

Cooperative and willing to assist others

Attentive to detail and accurate

Well organized

Works independently

EDUCATION: High School graduate or equivalent, Associates Degree preferred.

YEARS OF EXPERIENCE: 1 year of office experience preferred

REQUIRED SKILLS AND KNOWLEDGE: Good typing skills (40 wpm), Able to use telephone, fax machine and photocopier, Able to perform basic math skills. PC software, Microsoft Word, Excel and Power Point; spelling, math and filling skills. Excellent organization, communication, composition, interpersonal and telephone skills.

LICENSES & CERTIFICATIONS:

N/A

Job Info

• Job Identification 13662
• Job Category Administrative & Clerical
• Job Schedule Full time
• Job Shift Day
• Locations 2139 AUBURN AVE, Cincinnati, OH, 45219, US
• Hours Per Pay Period 80
• TCH Hours ex 8:00am - 5:00pm 7am-330pm
• FTE (Full Time Equivalent) 1