Executive Assistant

Overview

Join SALT Dental Partners and be part of a fast-growing organization dedicated to supporting specialty dental providers across the country. SALT is building a best-in-class support organization designed to help doctors and teams thrive while continuing to scale rapidly across multiple markets.

We are seeking a highly organized, proactive, and emotionally intelligent Executive Assistant to support the Senior Executive Assistant, Executive Leadership Team, and Business Development team. This is a trusted, high-visibility role that plays a critical part in supporting executive operations, office management, leadership coordination, business development activities, and team member experience across SALT's Home Support Offices.

This individual will serve as a key operational partner to the Senior Executive Assistant and will help ensure the day-to-day operations of the office and executive team run smoothly and efficiently. The ideal candidate is polished, highly responsive, solutions-oriented, and thrives in a fast-paced environment where priorities shift quickly and no two days look the same. The right person will have a strong hospitality mindset and take pride in delivering a polished, concierge-level experience for executives, guests, prospective doctor partners, and team members.

Location & Schedule

This role is based in SALT's Phoenix Home Support Office in the Arcadia area of Phoenix, Arizona. This is a full-time, in-office position that plays a critical role in supporting executives, team members, office operations, visitors, and company events. Consistent onsite presence is essential to the success of the role. The standard schedule is 8 hours per day, Monday through Friday, with flexibility to support occasional early morning, evening, or event-related needs.


Responsibilities

Executive & Leadership Support

• Provide day-to-day executive and administrative support to the Senior Executive Assistant, Executive Leadership Team, and Business Development team
• Assist with calendar coordination, meeting scheduling, executive travel arrangements, itineraries, expense reports, and leadership logistics
• Coordinate complex executive and business development travel arrangements, hotel accommodations, itineraries, and travel logistics with a high level of accuracy and attention to detail
• Support executive onboarding activities including scheduling, coordination, meeting preparation, and organizational support
• Assist with confidential communications and sensitive information with professionalism and discretion
• Serve as a responsive and solutions-oriented resource for executives, leadership, and team members across the organization
• Help support ongoing coordination of executive meetings, leadership activities, and special projects as needed

Office Operations & Facilities Management

• Serve as the primary point of contact for day-to-day office operations, facilities management, workplace experience, and office readiness for SALT's Phoenix and Nashville Home Support Offices
• Manage office vendors, building coordination, maintenance requests, workplace logistics, and office-related operational needs
• Oversee office supplies, kitchen and beverage inventory, catering coordination, workplace organization, and team member facing office support
• Coordinate office access, meeting room functionality, office appearance, and workplace readiness across both locations
• Lead day-to-day office management activities while supporting office growth, workplace improvements, space planning, operational organization, and employee experience initiatives
• Assist with coordination of office technology, AV support, meeting room setup, and presentation environments as needed

Events, Executive Experiences & Team Engagement

• Support planning and execution of executive meetings, board meetings, leadership gatherings, trainings, and company events
• Coordinate onsite logistics, hospitality, vendor coordination, meeting setup, and event support for Phoenix and Nashville-based meetings and executive visits
• Assist with business development visits, executive hospitality, onboarding experiences, and concierge-level guest coordination to ensure a polished and seamless experience
• Support larger company events and initiatives in partnership with internal event leadership and cross-functional teams
• Help foster a positive and connected office environment through team member celebrations, lunches, and engagement initiatives

Business Development & Executive Coordination

• Provide administrative and logistical support to the Business Development team and executive leadership as needed
• Assist with coordination of prospective doctor partner visits, conferences, executive travel, trainings and leadership events
• Support gifting, onboarding materials, executive hospitality, and relationship-focused initiatives
• Help ensure smooth coordination and communication across executive leadership and business development activities

Qualifications

• 5+ years of executive assistant, office management, travel coordination, hospitality, or leadership support experience preferred
• High emotional intelligence with strong interpersonal and communication skills
• Exceptional organizational skills with strong attention to detail and follow-through
• Ability to manage multiple priorities and shifting deadlines in a fast-paced environment
• Strong problem-solving skills with a proactive and solutions-oriented mindset
• Experience coordinating complex executive travel and managing detailed itineraries preferred
• Strong hospitality mindset with the ability to provide polished, white-glove support to executives, guests, and prospective partners
• Service-oriented with a willingness to step in and support wherever needed
• Strong event coordination, office management, and executive support experience preferred
• Proficient in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook, Teams)
• Team-oriented, collaborative, and highly responsive
• Operates with professionalism, discretion, accountability, and sound judgment
• Ability and willingness to travel approximately 2-4 times per year to support company meetings, trainings, leadership gatherings, and special events.