Accounts Receivable Specialist

HRV is seeking an experienced Accounts Receivable Specialist to join our team in Moon Township, Pennsylvania. This position is responsible for managing complex client invoicing, billing administration, collections, and accounts receivable activities while supporting a diverse portfolio of projects and clients.

The ideal candidate will possess strong organizational skills, exceptional attention to detail, and experience working in a fast-paced, project-based environment where invoice accuracy and client satisfaction are critical.

Primary Responsibilities

Accounts Receivable & Invoicing

• Prepare, review, and process client invoices in accordance with contract terms and client-specific requirements

• Balance and reconcile time and expense data within applicable accounting systems

• Establish and maintain client-specific invoicing requirements and billing procedures

• Create and maintain invoice templates for new and existing clients

• Review invoices for completeness and accuracy prior to submission

• Submit invoices through client portals, email, or other required delivery methods

• Respond to client billing inquiries and resolve invoice-related issues

• Process customer payments and accurately post receipts within the accounting system

• Monitor outstanding accounts receivable balances and assist with collection activities

• Reconcile customer accounts and investigate discrepancies

• Maintain organized billing records and supporting documentation

• Collaborate with project managers, operations staff, and clients to ensure timely and accurate invoicing

• Identify opportunities to improve invoicing processes and reduce billing errors

• Generate invoice-related reports as requested

Preferred Qualifications

• Extensive Accounts Receivable experience

• Experience working in a complex, high-volume invoicing environment

• Strong understanding of accounts receivable processes, collections, and customer account management

• Excellent attention to detail and organizational skills

Highly Desired Qualifications

• Unanet ERP experience

• Accounts Payable experience

• Experience within engineering, construction, QA/QC inspection, consulting, professional services, or project-based organizations

• Experience with contract billing, time and expense (T&E) billing, project-based invoicing, DOT invoicing, or government contract invoicing

• Experience managing multiple clients, projects, and billing requirements simultaneously

Minimum Qualifications

• Associate's or Bachelor's Degree in Accounting, Finance, Business Administration, or a related field preferred

• Minimum of two years of Accounts Receivable, Invoicing, Accounting, or related experience

• Proficiency with Microsoft Excel

• Experience utilizing accounting or ERP software systems

HRV Conformance Verification Associates, Inc. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic.

HRV promotes affirmative action for minorities, women, individuals with disabilities, and veterans.

HRV is a smoke-free and drug-free workplace.