Legal Administrative Assistant

Legal Administrative Assistant – New York, NY

A New York law firm is seeking an experienced Legal Practice Assistant to provide comprehensive administrative and legal support to multiple attorneys and paralegals. This role is ideal for a detail-oriented professional who thrives in a fast-paced law firm environment and delivers exceptional client service.

Schedule: Monday–Friday, 9:30 AM–5:30 PM

Key Responsibilities

• Prepare, edit, format, and finalize legal documents, including briefs, pleadings, and litigation materials.
• Manage new client and matter intake, conflict checks, waiver letters, and auditor response letters.
• Enter attorney time accurately and meet daily deadlines.
• Coordinate client billing, receivables, and billing reports in collaboration with the Accounting Department.
• Maintain electronic and paper files, including email filing through iManage.
• Coordinate attorney calendars, meetings, conferences, and travel arrangements.
• Prepare and submit attorney expense reports.
• Handle client communications, including phone calls, emails, and inquiries.
• Review and route incoming mail and provide backup support to other Legal Practice Assistants as needed.

Qualifications

• Minimum of 4 years of Legal Practice Assistant experience in a law firm, supporting multiple attorneys.
• Experience formatting briefs, pleadings, and other litigation documents.
• Knowledge of e-filing and New York State and federal court procedures.
• Securities Litigation and Enforcement experience preferred.
• Familiarity with bankruptcy litigation preferred.
• Bachelor’s degree preferred.

Skills & Technical Requirements

• Proficiency in Microsoft Office Suite and Adobe.
• Experience with iManage or other document management systems is a plus.
• Excellent written and verbal communication skills.
• Strong organizational skills, attention to detail, and the ability to prioritize competing deadlines.
• Professional, personable, and solution-oriented, with the ability to work independently and collaboratively.