Administrative Foundation Business Coordinator

Administrative Foundation Business Coordinator

Join a dynamic healthcare foundation serving the Pacific Northwest region, dedicated to supporting community health and wellness initiatives. This full-time role is essential in facilitating smooth daily operations and providing comprehensive administrative support to the foundation's leadership and staff.

Job Summary

As an Administrative Foundation Business Coordinator, you will manage a variety of routine and complex administrative tasks to ensure efficient workflow. Responsibilities include answering inquiries, managing correspondence, maintaining donor databases, and supporting event preparations. You will play a key role in donor relations, financial documentation, and scholarship coordination, all while maintaining a professional and welcoming environment.

Key Responsibilities

• Perform diverse administrative duties such as phone and in-person communication, mail processing, and document preparation using current office technology.
• Coordinate and prioritize administrative support activities to meet deadlines and objectives.
• Maintain and audit the donor database, process donations, track pledges, and generate reports for recognition and outreach.
• Provide excellent customer service, handle sensitive information with discretion, and collaborate effectively within a team.
• Support community development activities and youth collaborative programs, including school events and leadership training.
• Organize and support foundation board and committee meetings, manage financial documentation, and assist with scholarship application processes.
• Fill in as needed for executive assistant duties during absences.

Education and Experience

• High school diploma or equivalent required; Associate's degree preferred.
• Minimum of three years clerical or administrative experience supporting leadership roles.
• Experience in foundation, non-profit, or healthcare settings is advantageous.

Skills and Abilities

• Proficient with administrative office procedures and equipment.
• Strong skills in Microsoft Office Suite (Word, Excel, Outlook) and ability to quickly learn new software.
• Excellent written and verbal communication, with attention to grammar and professional presentation.
• Ability to handle confidential information responsibly.
• Knowledge of accounting processes, reconciliations, and financial reporting.
• Strong organizational, problem-solving, and prioritization skills.
• Exceptional customer service and interpersonal skills with a professional demeanor.
• Demonstrated teamwork and collaboration capabilities.

Work Environment and Benefits

This position offers a supportive work environment with comprehensive benefits designed to promote well-being, professional growth, and financial security. Benefits include competitive compensation, medical and dental coverage, vision care, retirement plans with employer contributions, employee assistance programs, tuition reimbursement, wellness programs, and access to on-site fitness facilities.

Enjoy the balance of a small-town lifestyle with access to numerous outdoor recreational activities in the Pacific Northwest, including hiking, kayaking, nature viewing, fishing, and cultural events.

MLee Healthcare Staffing and Recruiting, Inc