BUILDING RECORDS CLERK

Building Permit Clerk

Under direct supervision, file and maintain building permit applications, building permits, plans, and associated documents. Responds to public information requests relating to permitting activities and research and provide copies of building records in writing, over the phone, and in person. Prepare building division documents for scanning; create and maintain an electronic filing system of the building records; dispose of building records under the Florida Department of State mandates; and performs all related duties as assigned.

The job duties/responsibilities listed below are those that an employee must be able to perform, with or without reasonable accommodation. The list of duties is intended to be representative of the tasks performed within this classification. The omission of a duty does not preclude management from assigning essential duties not listed herein if such duties relate to the position. Management may modify this description as the needs and requirements of the position change.

• Organize, file, and maintain the City's Building Operations permitting records.
• Inventory of building records; determine records retention timeline for voided, inactive, and expired building permit records according to requirements Per Section 105 (Permits) of the Florida Building Code.
• Prepare building records for retention and disposition according to the Department of State's Retention and Disposition schedule.
• Prepare permitting documents for scanning. Scan permitting documents, monitor for quality control and create an electronic filing system for scanned documents.
• Maintain electronic records for Private Provider applicants and Threshold Building projects, including updated application documents, inspection scheduling, and inspection results, up to permit application completion.
• Maintain records for National Pollutant Discharge Elimination Systems (NPDES) permits.
• Maintain records for National Flood Insurance Program (NFIP) requirements and Community Rating System (CRS) activities.
• Research computerized and manual filing systems to obtain information and copies of documents requested by the public.
• Maintain records for the State required Building Recertification program, including mailing required notices and receiving and filing required inspection reports.
• Performs related work as assigned.
Knowledge, Skills, and Abilities
• Knowledge of office procedures, correct use of spelling, grammar, and punctuation...
• Knowledge of principles and techniques of records management.
• Knowledge of State Statutes, State and City rules, and regulations regarding records management.
• Knowledge of standard software applications such as Microsoft Office suite.
• Skill using general office equipment (e.g., computer, telephone, printer, copier, etc.)
• Skill in completing assignments accurately with attention to detail.
• Ability to accurately prepare and maintain records, files, and reports.
• Ability to communicate effectively in oral and written form.
• Ability to handle complex and stressful situations with professional composure.

High School diploma or GED and six (6) months experience in records management, database management, or building permit processing experience.

The position performs work where the employee is frequently required to sit, talk or hear, use hands to finger, handle, feel, or operate objects, tools, or controls, and reach with hands and arms or sustained keyboard operations. The employee is occasionally required to walk. The employee must occasionally lift and move up to 25 lbs. Specific vision abilities this job requires include close vision and the ability to adjust focus. The noise level in the work environment is usually quiet.

Equal Employment Opportunity Statement:

The City of Riviera Beach, Florida, is an Equal Opportunity Employer (EEO) and Affirmative Action Employer. All applicants receive consideration for employment without regard to race, color, religion, gender (including identity or expression), marital status, sexual orientation, national origin, age, disability or any other protected classification as defined by applicable law (except as limited by Personnel Rules, Collective Bargaining Agreements, or bona fide occupational qualifications).

Title I of the Americans with Disabilities Act (ADA) protects qualified individuals with disabilities from employment discrimination. Under the ADA, a person has a disability if he/she has a physical or mental impairment that substantially limits a major life activity. The physical demands described within the job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. In compliance with the ADA, the City of Riviera Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability.

Benefits

Benefits for Employees include:

• 100% healthcare paid for (basic plan)
• 100% dental paid for (basic plan)
• $40,000 of Life and AD&D
• Florida Retirement System (Employee 3%, Employer 14.03% - Total 17.03% to retirement)
• EAP (for you and family)
• PTO Days (including sick and vacation - based on CBA, Collective Bargaining Agreements)