Interim Administrative Assistant II

Responsibilities Provide administrative support to the department. Maintain departmental files and process course scheduling in the system. Prepare payroll, process electronic purchase orders, and assist with budget activities. Load information, generate reports, and prepare correspondence. Provide accurate information to students, faculty, staff, and the public. Perform administrative and secretarial duties requiring comprehensive knowledge of the organization’s policies and operations. Schedule appointments and meetings. Prepare requisitions and electronic purchase orders; submit to manager for processing. Assist in the preparation and may transfer budget items, as needed. Maintain and control records, including database logs, cost records, and general records (excluding bookkeeping). Set up and organize files and manuals and distribute as needed. Type, edit, and format forms, reports, memos, and correspondences. Design spreadsheets using multiple function formulas and links. Enter or edit data in existing database files. Load courses into the system. Input or edit standard text for routine correspondence and reports. Respond to inquiries from employees and external sources regarding a variety of questions. Assist with the production of presentations with unique and customized formatting patterns. Determine the need for office supplies, equipment, and materials; order new supplies and equipment as needed. Perform other job‑related duties as assigned. Qualifications High school diploma or GED. One year of related experience. Knowledge of Microsoft Office Suite or similar applications. Strong attention to detail while maintaining effective time and task management. Effective verbal and written communication with internal and external customers. Ability to build relationships, manage customer expectations, and take responsibility for a high level of service. Positive interaction with diverse populations and varying education levels of students, faculty, staff, and the public. Work Environment and Physical Demands Regular physical attendance required. Reach and grasp objects; stoop, bend, kneel, crouch, or crawl. Use of video display terminal; manual dexterity and fine motor skills. Communicate information orally and in writing; receive and understand information through oral and written communication. Proofread and check documents for accuracy. Work a fluctuating work schedule. Benefits Inclusive Panther First environment fostering belonging and purpose. Educational benefits: tuition fee waiver, tuition reimbursement, degree recognition award, educational leave, and more. Health and wellness: medical, dental, vision, disability, life insurance, parental leave, and additional programs. Generous time off: vacation, sick leave, holidays, spring and winter breaks. Panther Perks: potential remote/hybrid opportunities, wellness apps, and stress‑management resources. Professional development: leadership programs, professional learning workshops, and more. Retirement investments: state retirement plan options and voluntary 403(b) and 457 plans. EEO Statement The College complies with all state and federal laws granting rights to applicants for employment or admission to the College. The College prohibits unlawful discrimination on the basis of race, color, creed, ethnicity, national origin, gender, sexual orientation, age, religion, marital status, veteran status, disability, or pregnancy in any of its employment or educational programs or activities. Applicants who believe they have been discriminated against in the recruitment process should contact the Human Resources and Compliance Director or Chief Human Resources Officer at View phone number on click.appcast.io or 4200 Congress Avenue, Lake Worth, FL 33461. Written complaints must be filed within 180 days from the position’s closing date. Claims will be investigated, and a timely response will be provided. The College prohibits retaliation against any applicant who utilizes the complaint procedure. Accommodations Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you need a reasonable accommodation to apply for a job or to perform your job by contacting the Human Resources and Compliance Director at View phone number on click.appcast.io for assistance. #J-18808-Ljbffr Palm Beach State College