Executive Assistant II

Job Description

Job Description

Executive Assistant II

We’re seeking an experienced and highly organized Executive Assistant II to provide professional, proactive support to senior leadership in a dynamic and fast-paced environment. This role is ideal for someone who thrives on multitasking, values precision, and takes pride in keeping operations running smoothly. As an Executive Assistant, you will act as a trusted partner to executives, manage complex schedules, facilitate communication, and ensure the seamless execution of key initiatives.

This is a full-time, on-site role offering the opportunity to work closely with decision-makers and make a meaningful impact every day.

• Provide high-level administrative and executive support to assigned leaders, maintaining confidentiality and professionalism at all times.

• Manage complex calendars — schedule, prioritize, and coordinate meetings, appointments, and events, using sound judgment to resolve scheduling conflicts.

• Plan, organize, and participate in administrative and board-level meetings, including arranging meeting logistics, preparing agendas, recording minutes, and ensuring timely follow-up on action items.

• Act as a liaison between executives and key internal and external stakeholders, including staff, board members, and partners.

• Prepare correspondence, reports, and presentations with attention to detail and accuracy.

• Exercise independent judgment in handling sensitive information and administrative matters that require discretion.

• Prioritize and manage multiple projects simultaneously, ensuring deadlines are met efficiently and effectively.

• Support event coordination, travel arrangements, and other executive-level administrative needs as required.

• Minimum of 3 years of experience in executive, administrative, or office management support roles.

• Proven ability to manage executive calendars and coordinate multiple priorities.

• High school diploma or equivalent required (proof of education must be provided).

• Exceptional written and verbal communication skills.

• Strong organizational skills and a high level of attention to detail.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other office productivity tools.

• Certified Administrative Professional (CAP) or Professional Administrative Certification of Excellence (PACE) preferred.

• Experience supporting senior executives or working in a healthcare or corporate environment is an asset.

• Ability to work both independently and collaboratively as part of a team.

• Professional demeanor with a proactive and solution-oriented mindset.

• Schedule: Monday through Friday, 8-hour shifts

• Contract Duration: 3-month assignment

• Location: On-site in Irving, TX