Administrative and Special Projects Coordinator

Job Description

The Administrative and Special Projects Coordinator provides advanced administrative and special project coordination support to the Executive Director of the Wild Blueberry Commission of Maine (the "Commission"). This position is responsible for office operations, industry communications and outreach efforts, supporting legislative and congressional advocacy efforts, special projects, events, and meetings. The Wild Blueberry Commission of Maine administers programs of the Wild Blueberry Association of North America ("WBANA"), and this position will provide support for both organizations. The role requires strong organizational and communication skills, attention to detail, and the ability to manage multiple priorities.

This position independently manages and executes administrative and operational functions while exercising discretion and independent judgment in support of organizational priorities, stakeholder engagement, and policy-related initiatives. The role is responsible for evaluating, prioritizing, and determining appropriate courses of action across a range of administrative, communications, and programmatic activities, and for providing recommendations to leadership.

In a small office environment, the position performs both high-level coordination and day-to-day administrative tasks, with routine duties carried out in support of broader responsibilities requiring judgment, initiative, and decision-making. Typical hiring range for this soft-money funded position is $50,000 to $55,000 commensurate with qualifications and experience.

Complete Job Description

About the University:
The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu.


The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options.


UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Visit the Maine Office of Tourism to learn more about what the Bangor region has to offer.

Qualifications:
Required:

• Typically has the education associated with a bachelor's degree in a related field and at least three years of relevant or progressively responsible experience in administrative support, program coordination, communications, or a related field.
• Demonstrated excellent organizational skills and ability to manage multiple tasks and deadlines.
• Demonstrated excellent verbal communication skills.
• Demonstrated self-starter with a high level of initiative.
• Strong interest in a career in service to agriculture.
• Proficiency with Microsoft Office and/or Google Workspace.

Preferred:

• Experience supporting events, meetings, or program activities.
• Experience with communications, outreach, or stakeholder engagement.
• Experience with advocacy in a natural resource or agricultural organization.
• Experience and familiarity with public sector, nonprofit, higher education, or agricultural organizations.
• Experience working in a team environment with multiple stakeholders.
• Demonstrated excellent leadership experience in academic, extracurricular, or professional settings.

Supervisory Responsibility:

• Provides functional guidance to student employees and interns, and oversight and guidance to an external bookkeeper. Shared responsibility for hiring student employees and interns and may provide input or recommendations related to hiring and work assignments.

Other Information:

To be considered for this position you will need to "Apply" and upload the documentation listed below:

1.) a cover letter which describes your experience, interests, and suitability for the position
2.) a resume/curriculum vitae

Candidates selected to proceed to the final stages of the search process will be requested to provide a list of names and contact information for references.

Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University.

For full consideration, materials must be submitted by 4:30 p.m. EST on June 1, 2026.

For questions about the search, please contact search committee chair Eric Venturini.

The successful applicant is subject to appropriate background screening.


The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling View phone number on click.appcast.io, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at

Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. You may view the University's Annual Security Report. If you wish to have a paper copy of the ASR or you need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact: UMaine Police Department, 81 Rangeley Rd., The University of Maine, Orono, ME 04469-5794, or call View phone number on click.appcast.io.