Accounts Payable Specialist (Fiscal Specialist 1)

Accounts Payable Specialist (Fiscal Specialist 1) This full‑time, permanent, classified, overtime‑eligible position in the Pierce College District supports financial stewardship in accounts payable and purchasing. The specialist works under general supervision and exercises independent judgment to resolve problems and advise staff and administration regarding state accounting policies and procedures. Responsibilities Work with the Accounts Payable Supervisor and Procure to Pay Manager to establish and maintain a comprehensive system for recording fiscal activity. Process, verify, and reconcile invoices and payments, ensuring accuracy and adherence to contracts, purchase orders, and internal controls. Reconcile entries and prepare reconciliations of printed checks, vendor statements, and system reports against account balances. Credit vendors by monitoring discount opportunities, scheduling checks, and resolving payment discrepancies. Process employee vouchers for expense reimbursement, ensuring completeness and compliance with regulations. Maintain historical payment records and support the review, analysis, and interpretation of financial data and reports. Identify and correct accounting discrepancies and discrepancies found during analysis. Team Work Assist the Procure to Pay team with additional accounts payable and purchasing tasks as directed. Serve as backup for fiscal services activities, including mailing of refunds, payroll, and financial aid checks. Execute special projects assigned by the Procure to Pay Manager, Director of Fiscal Operations, or Vice President for Fiscal Services. Prepare annual records for archival purposes. Education Required GED or High School Diploma plus at least 10 college credits in accounting, auditing, or a closely related field; OR one (1) year of equivalent professional experience may substitute for the 10 college credits. Additional education equivalency applies on top of the minimum experience required. Experience Required One (1) year of experience working with financial data and data entry. Experience providing customer service via phone, email, and in‑person contact. Special Requirements Consent to and pass a criminal background check after conditional offer. Consent to and pass a credit check for finance or cash‑handling roles after conditional offer. Required Competencies Knowledge, Skills, and Abilities Understanding of GAAP, FERPA, Department of Education regulations, Washington State laws, and relevant financial manuals. Ability to work with complex fund structures, detailed budgets, and extensive chart of accounts. Ability to develop and modify computerized and manual transaction monitoring and reporting tools. Ability to monitor and review financial data input and output and develop fiscal queries and reports. Ability to interpret and explain applicable state and federal regulations. Interpersonal Skills Model and maintain values of candor, openness, inclusiveness, honesty, and professionalism. Work effectively with individuals of diverse cultural, socioeconomic, and educational backgrounds. Collaborate effectively with internal and external customers across organizational lines. Communication Strong written and verbal communication skills. Ability to communicate plans and activities in a supportive, mission‑aligned manner. Demonstrate awareness of how positive words and actions may enhance outcomes. Establishment of Rapport Build constructive working relationships characterized by acceptance, cooperation, and mutual respect. Maintain an open, approachable manner and treat others with fairness, respect, courtesy, and consideration. Team Work Prioritize team and college mission and outcomes and demonstrate cooperative work ethic. Recognize, appreciate, and respect team members and their perspectives. Provide constructive feedback and keep team members informed of work in progress. Encourage team unity through collaboration and shared expertise. Personal Responsibility Earn trust and confidence of coworkers and students through honesty, professionalism, integrity, civility, and confidentiality. Address problems quickly and directly in a manner consistent with communication guidelines. Adaptability & Flexibility Respond positively to change by embracing new practices and approaches. Manage change calmly under pressure. Technical Skills Proficiency in Microsoft Excel and Microsoft Office Suite. Familiarity with PeopleSoft/ctcLink preferred. Terms of Employment This is a full‑time (40 hours per week) classified, overtime‑eligible position with a 6‑month probationary period followed by permanent status. Work location is the Pierce College, Fort Steilacoom campus, with occasional travel and occasional remote work after the probationary period. Work schedule is Monday–Thursday nine (9) hours per day, Friday four (4) hours per day, with occasional evenings and weekends as required. Salary & Benefits Salary range: $45,732.00 – $54,204.00 annually, with periodic increments up to $55,584.00 annually. Total compensation includes health, dental, vision, life and long‑term disability insurance, vacation, sick and personal leave, reduced tuition, and retirement benefits. Physical Work Environment Indoor open office environment requiring visual concentration, dexterity, precision, and tolerance of frequent noise and interruptions. Reasonable Accommodation Applicants with disabilities may request accommodations. Contact the District Human Resources Office by calling View phone number on click.appcast.io. Deaf or hard of hearing applicants may call 711 to use Washington Relay. Equal Opportunity The Pierce College District is an equal opportunity employer. The Board of Trustees and Pierce College District are committed to providing equal opportunity and will not discriminate in terms and conditions of employment. Decisions are made without regard to race, color, national origin, age, disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, veteran status, or use of a trained guide dog or service animal. #J-18808-Ljbffr Pierce College