Vendor Manager

Vendor Manager

The New York City Department of Health and Mental Hygiene (NYC DOHMH) has an opening for a Vendor Manager. Reporting to the Senior Supply Chain Manager, this position oversees the Group responsible for coordinating and managing the services from various vendors, including a 3PL warehouse, which improve the readiness of NYC's Public Health Emergency Stockpile, and the Citywide Health Emergency Field Operations Logistics Group, for response operations.

Duties:

• Manage the Vendor management Group, including two coordinators, creating, and maintaining oversight of Group goals, objectives and milestones, and tracking through completion
• Oversee the execution, tracking and spend down of Bureau yearly fiscal contracts, procurement processes, and Bureau purchase order requests
• Manage the contractual relationship between DOHMH and the City's 3PL emergency stockpile RSS warehouse, continuously enhancing readiness capabilities and ensuring all requirements are adhered to, including:
• Ensuring vendor purchases and maintains DOHMH indicated PPE (Living Stockpile) inventory in their nationwide distribution centers, that would be earmarked for NYC to use during an emergency, and update formulary as needed.
• Overseeing the conduct of quality checks (inventory accuracy, product integrity) for PPE (Living Stockpile) and rotation to ensure stock is unexpired, and within acceptable shelf life.
• Ensuring proper storage and maintenance of ventilators that would need to be brought to a "patient-ready" upon request
• Manage the maintenance, including rotation and shelf-life extension coordination, of a pharmaceutical cache to support first responders, healthcare workers and PODs, to support mass prophylaxis in response to an aerosolized anthrax release
• Oversee the adherence and maintenance of the cGMP compliance quality program, and liaise with ASPR/SNS to conduct yearly audits of the facility and validate product integrity
• Assist with the development, documentation, and testing of CHEFO ERG/ICS logistics roles, functions, responsibilities, and coordination processes; participate in drills and exercises
• It is expected that the Vendor Manager will be a key member of the incident command structure during emergency

Qualifications:

• Three or more years' experience managing staff in an office setting supporting procurement, supply chain, or logistics operations through work related, but not limited to, any of the following areas: sourcing and procurement, fiscal process management and/or supply chain improvement
• Strong project/program management skills with experience developing written reports, policy/procedures and executive-level briefings
• Exceptional writing, communications, organizational and interpersonal skills
• The ideal candidate for this position must be a pro-active and self-motivated individual with the ability to work in teams and in a highly dynamic environment with multiple stakeholders and timelines.

Additional Desired Qualities:

• Successful completion of the Incident Command System (ICS) and National Incident Management System (NIMS) courses (100, 200, 700, and 800)
• Strong analytical skills and ability to manage and report complex information.
• Desire to grow professionally, develop new skills and willingness to work outside of comfort zone.
• Ability to prioritize and work in fast-paced environment with hard deadlines.
• Fluency in Microsoft Word, Excel, Outlook, and PowerPoint.

Benefits:

Generous Paid Time Off and Holidays. An attractive and comprehensive benefits package including Medical, Dental and Vision. Flexible Spending Accounts and Commuter Benefits. Company Paid Life Insurance and Disability Coverage. 403 (b) + employer matching and discretionary company contributions. College Savings Plan.

Additional Information:

• This is a temporary grant-funded position ending in November 2027.
• This individual must reside in the tri-state area (NY, NJ, CT) by their confirmed start date.
• Preference may be given to individuals residing in New York City (5 boroughs) or surrounding New York State counties.
• This individual will be expected to work non-business hours during emergencies.

PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual and transgender individuals, and veterans.

Monday-Friday, 9am-5pm 35 hours per week