Central Supply/Medical Records

Come Join Our Healthcare Family!

Competitive Wages!

Do you want stability and longevity in your career? Are you dedicated to resident care and looking for competitive compensation?! If YES Watertown Health Care Center is looking for YOU!

Watertown Health Care Center is a skilled nursing home facility and takes pride in providing our residents with an amazing experience. We have an incredible tight-knit family of caregivers that serves our residents everyday with compassion, care and a positive attitude! We value and work hard to appreciate our caregivers because we recognize they are the foundation of our organization. We would love for you to join that family, as we are currently recruiting for a Medical Records and Central Supply Manager to join our team!

Benefits of this position :

• Health, Dental and Vision offerings
• Tuition Reimbursement
• Paid Time Off
• Great Work Environment
• 401k matched at 10%
• Flexible Hours (8 hour shifts)
• Paid Holidays
• Same day pay with Tapcheck
• Job location: Watertown, WI

Summary

The Medical Records Manager maintains patient/resident records containing all items required by State and Federal regulations. He/She provides records information for summaries and insurance reports, as may be required. The Central Supply Manager is is responsible for the ordering, receiving, inventory, and distribution of medical and non-medical supplies throughout the long-term care facility. This role ensures that resident care units and departments are adequately stocked with necessary supplies and equipment in accordance with regulatory guidelines and infection control practices.

Medical Records Responsibilities

• Maintains accurate order of open charts.
• Prepares closed charts.
• Assumes responsibility for diagnostic admission and discharge coding index.
• Ensures that all admission orders are signed by the attending physician in a timely manner.
• Ensures all Medicare Certifications and Re-certifications are signed in a timely manner.
• Notifies physicians in reference to compliance of customer visits and progress notes.
• Communicates with pharmacy in reference to additions/deletions of customer MARs, POFs.
• Assists nursing staff with monthly editing.
• Maintains statistical data as directed.
• Answers telephone inquires and responds to correspondence.
• Types and distributes advance notices for admissions, re-admissions, room changes, status changes, discharges, etc., to appropriate staff.
• Obtains all appropriate departmental and physicians signatures on discharge charts within 30 days of discharge.

Central Supply Responsibilities

• Inventory Management:
  • Monitor supply levels and maintain accurate inventory records.
  • Reorder supplies based on usage trends and par levels.
  • Perform routine inventory counts to prevent shortages or overstocking.
• Receiving & Stocking:
  • Receive shipments, check for accuracy against packing slips, and inspect for damage.
  • Label, date, and store supplies appropriately following infection control procedures.
  • Rotate stock to ensure first-in, first-out (FIFO) usage.
• Distribution:
  • Deliver supplies to nursing stations, resident rooms, and other departments as needed.
  • Assemble supply carts and kits (e.g., wound care, IV kits) for clinical use.
  • Respond promptly to urgent supply requests.
• Compliance & Documentation:
  • Maintain compliance with state and federal regulations regarding supply handling and storage.
  • Ensure all equipment and supplies meet quality and safety standards.
  • Keep accurate logs of supplies issued and received.
• Coordination & Communication:
  • Coordinate with nursing staff and department heads to anticipate and meet supply needs.
  • Report low stock levels or supply issues to supervisors.
  • Collaborate with vendors for order fulfillment or product questions.
• Infection Control & Safety:
  • Follow proper infection control procedures when handling and storing medical supplies.
  • Clean and disinfect storage areas regularly.
  • Handle and dispose of expired or contaminated supplies appropriately.

Qualifications

• High school diploma or GED required.
• 1 year experience in medical records.
• Prior experience in central supply or materials management, preferably in healthcare or LTC setting.
• Basic computer skills (for inventory and ordering systems).
• Ability to lift up to 50 lbs and stand or walk for extended periods.