Receptionist

Receptionist Position at Beasley Media Group

Beasley Media Group is an innovative media company operating in one of Florida's most desirable locations. Join our corporate team in beautiful Naples and contribute to the financial and administrative operations of a dynamic, forward-thinking organization.

Position Summary

We are seeking a highly organized, detail-oriented, and professional individual to serve as Receptionist. This role is the first point of contact for visitors, clients, and vendors while simultaneously supporting the accounts payable cycle for the corporate finance team.

Key Responsibilities

• Serve as the primary point of contact at the front desk, greeting and assisting visitors, clients, and vendors in a professional and welcoming manner.
• Answer, screen, and direct incoming phone calls and emails; take and relay accurate messages.
• Manage incoming and outgoing mail and deliveries, including courier coordination.
• Maintain a clean, organized, and professional reception area and common spaces.
• Coordinate and order meals for executive staff, company meetings, and corporate events.
• Oversee daily office operations and maintain adequate office supply inventory; coordinate with vendors as needed.

Invoice Management

• Process and manage accounts payable invoices received through multiple channels (email, mail, and electronic systems).
• Review invoices for completeness, accuracy, and proper supporting documentation.
• Verify coding and authorization prior to processing; perform three-way match (PO, receipt, invoice) as applicable.

Payment Processing

• Ensure timely and accurate payment of all vendor invoices in accordance with vendor terms.
• Maintain payment schedules to optimize cash flow and prevent late fees.
• Process payment runs and coordinate check distributions, ACH payments, and wire transfers.

Accounting & Reconciliation

• Code invoices to appropriate general ledger accounts in accordance with company policies and GAAP.
• Maintain accurate and well-organized accounts payable records.
• Support month-end close activities and assist with account reconciliations.

Vendor Relations

• Serve as the primary contact for assigned vendors regarding invoice status and payment inquiries.
• Proactively resolve payment discrepancies and disputes in a professional manner.
• Build strong vendor relationships to ensure uninterrupted service delivery.
• Collaborate with internal departments to address invoice questions and approval workflow issues.

Qualifications Required

• Associate degree in Accounting or a related field.
• Prior experience in a receptionist, front-desk, or administrative support role preferred.
• Fundamental understanding of accounts payable processes, workflows, and GAAP.
• Understanding of how AP transactions impact general ledger posting.
• Intermediate proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Exceptional attention to detail, accuracy, and organizational skills.
• Professional demeanor, strong customer-service orientation, and excellent communication skills (written and verbal).
• Ability to multitask and independently manage competing priorities.

Preferred

• Experience with accounting software or ERP systems (e.g., QuickBooks, Sage, NetSuite).
• Familiarity with three-way match processes.
• Previous experience in media, entertainment, or corporate environments.

Core Competencies

• Independent Worker Manages workload autonomously while balancing multiple responsibilities.
• Problem Solver Strong analytical skills; researches issues and develops effective solutions.
• Team Player Collaborative mindset with outstanding customer-service orientation.
• Communicator Clear, professional written and verbal communication with vendors, visitors, and colleagues.
• Organized Systematic approach to work; able to pivot seamlessly between financial and front-office tasks.

Comprehensive Benefits Package

• Hourly rate: $21
• Health & Wellness: Medical, dental, and vision insurance.
• Financial Security: Life insurance, short-term and long-term disability coverage.
• Retirement: 401(k) retirement plan.
• Work-Life Balance: Employee Assistance Program (EAP).
• Time Off: Paid time off and company holidays.

Waiting periods apply for certain benefits. Why Join Beasley Media Group?

• Work in the vibrant Naples, Florida area with an excellent quality of life.
• Grow your career in a dynamic media industry environment.
• Collaborate with experienced finance and operations professionals.
• Be part of an innovative, forward-thinking organization.
• Develop transferable skills in a supportive team setting.

How to Apply Application Deadline: Open until filled. We encourage interested candidates to apply early. Please submit your resume and a brief cover letter highlighting your relevant experience. Beasley Media Group, LLC is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.