Purchasing Assistant

Purchasing Assistant

Classification Title: Purchasing Assistant

Classification Minimum Requirements: High school diploma or equivalent and one year of appropriate experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Job Description:

• Daily Purchasing Duties
• Receive, research, process, and fulfill new order inquiries and requests
• Investigate and reconcile outstanding orders
• Employ proactive cost-savings initiatives
• Communicate, coordinate, and cooperate with internal and external contacts
• Use online and customized software applications
• Follow University and State buying policies, protocols, and regulations
• Provide exceptional customer service
• Long-Range and Situational Duties
• Establish and manage maintenance contracts
• Liaise with suppliers and representatives
• Support customers in their use of procurement systems
• Find alternatives for regularly stocked commodities
• Collaborate with CVM fiscal teams
• Assist with budgetary quotes
• Audit buying patterns for efficiency and effectiveness
• Interpret, explain, and apply complex policies and procedures
• Research, identify, evaluate, support, and resolve discrepancies
• Complete training requirements
• Analyze and Reporting Duties
• Yearly Purchase Order reviews and recommendations for new Purchase Orders
• Purchasing trends
• Annual audit requirements
• Departmental spending trends
• May have to operate a state vehicle over limited distances
• Other duties as assigned

Expected Salary: $17.50 - $19.00 / hour

Required Qualifications: High school diploma or equivalent and one year of appropriate experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience. A valid Driver's License is required.

Preferred:

• Proven excellence and experience in procurement.
• Proven excellence in customer service.
• Knowledge of accounting principles and their applications.
• Knowledge of medical and scientific products and their applications.
• Knowledge of State, UF, and College regulations, policies, and procedures.
• Strong internal initiative, problem-solving, and interpersonal skills.
• Good public relations skills.
• Ability to communicate effectively and courteously, both written and verbally, and work with the public tactfully and courteously.
• Ability to plan, organize, and coordinate work assignments.
• Ability to use MS Office and fiscal-based applications.

Special Instructions to Applicants: In order to be considered, you must upload your cover letter, resume, and list of references. This position is eligible for Veteran's preference. If you are claiming Veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information. Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No