Accounting Specialist Rochester

Job Description

ProspectBlue is partnering with a well-established vertically integrated signage and architectural branding company to identify an Accounting Specialist to join their team in Rochester.

The company specializes in complex signage and branding environments including healthcare systems higher education campuses civic and public spaces and corporate environments.

This is a hands-on accounting role supporting the day-to-day financial operations of the business. The Accounting Specialist will be responsible for invoicing accounts receivable collections accounts payable and weekly payroll processing. The ideal candidate is organized detail-oriented comfortable managing multiple priorities and enjoys working in a collaborative environment.

Key Responsibilities
Prepare and process customer invoices record payments reconcile accounts and maintain accurate billing records.

Monitor outstanding receivables and follow up with customers regarding past-due balances and payment arrangements.

Research and resolve billing discrepancies while partnering with internal teams as needed.

Process vendor invoices verify coding and approvals schedule payments and reconcile vendor statements.

Review employee expense reports and maintain accurate vendor records.

Process weekly multi-state payroll including reviewing timekeeping maintaining employee records and resolving payroll discrepancies.

Ensure payroll accuracy and compliance with applicable federal state and local requirements.

Assist with month-end close account reconciliations journal entries and general accounting support.

Provide documentation for annual audits and tax preparation.

Identify opportunities to improve accounting processes and internal controls.

Qualifications
24 years of experience in accounting bookkeeping or a similar finance role.

Hands-on experience with accounts payable accounts receivable collections and payroll processing.

Proficiency with accounting software such as QuickBooks.

Experience with payroll platforms such as ADP Paychex Gusto or similar systems.

Intermediate Excel skills including VLOOKUPs pivot tables and reconciliations.

Strong attention to detail and the ability to manage multiple deadlines.

Excellent written and verbal communication skills.

Ability to handle confidential financial and employee information with discretion.

Preferred Qualifications:

Associates or Bachelors degree in Accounting Finance or a related field.

Familiarity with GAAP and basic accounting principles.

Multi-state payroll experience.

CPP or FPC certification is a plus.

What Were Looking For
Someone who enjoys being hands-on takes ownership of their work and can comfortably manage several areas of day-to-day accounting. Strong organizational skills follow-through and the ability to communicate professionally with customers vendors and employees are key to success in this role.

Required Experience:

IC