Client Accounting Special Projects Coordinator

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About Us

Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world's major financial centers.

The Opportunity

We are seeking a Client Accounting Special Projects Coordinator to join our Firm. This position will be based in our New York office (hybrid). The person will be responsible for leading projects related to the client/matter lifecycle, including new business intake, engagement letters, and other administrative aspects of the Client Accounting department.

• Works directly with the Director of Client Administration to ensure client/matter intake designations accurately reflect the origination of a client/matter.
• Leads weekly Partner follow up related to the origination history and designation assignments of new clients/matters and escalates responses to the Director of Client Administration as needed.
• Responds to inquiries of Partners and support staff related to client/matter origination and related designations.
• Collaborates closely with the Director of Client Administration to identify inactive/low activity clients.
• Leads Partner follow up on inactive/low activity clients for the purpose of securing an engagement letter, updating the existing engagement letter or closing the client. Escalates responses to the Director of Client Administration as needed.
• Works directly with the new business intake team to correct/modify origination history descriptions, update client/matter designations and adjust the status of a client/matter.
• Reviews engagement letters received and enters associated meta data into the engagement letter imaging database for reporting and retrieval purposes.
• Works closely with the Director of Client Administration and Attorney Development team to manage the secondment process, including drafting secondment letters as needed.
• Develops and streamlines follow up procedures related to client/matter intake, engagement letters, secondments, and other administrative procedures.
• Assists in training and mentoring teammates.
• Actively seeks to enhance knowledge of all Client Accounting procedures and processes.
• Demonstrates effective interpersonal, written, and verbal communication skills to facilitate effective working relationships with others.
• Manages Firm resources responsibly.
• Complies with and understands Firm operation, policies and procedures.
• Leads other administrative projects and performs other related duties as assigned.

Qualifications

• Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint, Word), with the ability to learn new software and operating systems.
• Familiarity with ADERANT Expert or similar legal-industry time and billing suites.
• Technical knowledge or desire and ability to learn new technical skills.
• Demonstrates effective interpersonal and communication skills, both verbally and in writing.
• Demonstrates close attention to detail.
• Excellent analytical, troubleshooting, organizational, and planning skills.
• Ability to meet deadlines.
• Ability to handle multiple projects and shifting priorities.
• Ability to handle sensitive matters and maintain confidentiality.
• Ability to organize and prioritize work.
• Ability to work well in a demanding and fast-paced environment.
• Ability to work well independently as well as effectively within a team.
• Ability to use discretion and exercise independent and sound judgment.
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs.

Education and Experience

• Bachelor's Degree
• Minimum of two years of administrative work experience in a professional services environment (law firm preferable).

Culture & Life at Skadden
What makes Skadden special is our people and the culture, community, and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.

Benefits

The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.

• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
• Generous paid time off.
• Paid leave options, including parental.
• In-classroom, remote, and on-demand learning and professional development opportunities.
• Robust well-being classes and programs.
• Opportunities to give back and make an impact in local communities.

For further details, please visit:

The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.

Salary Details

EEO Statement

Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.

Applicants who require an accommodation during the application process should contact Alex Taylor at View phone number on click.appcast.io.

Skadden Equal Employment Opportunity Policy

Skadden Equal Employment Opportunity Policy

Applicants Have Rights Under Federal Employment Law

Applicants Have Rights Under Federal Employment Law

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