Payroll Clerk

Join a dedicated team committed to accuracy, integrity, and service. As a Payroll Clerk, you will play a vital role in ensuring all agency employees are paid accurately and on time. This position is responsible for maintaining payroll records, verifying employee data, and ensuring compliance with all relevant laws and agency policies. The Payroll Clerk collaborates closely with Human Resources, supervisors, and leadership, making this a key position in supporting both employees and organizational operations. If you are detail-oriented, organized, and passionate about delivering excellent service, this is an excellent opportunity to contribute to a collaborative and professional environment.

Responsibilities

• Process payroll accurately and on schedule using QuickBooks Payroll or other designated payroll software.
• Collect, review, and enter employee payroll information, including new hires, rate changes, promotions, transfers, deductions, and terminations.
• Maintain payroll records by collecting, calculating, and entering employee compensation data, including hours worked, productivity, paid time off, and applicable earnings or deductions.
• Receive, review, and verify employee timesheets and productivity reports for accuracy and completeness prior to payroll processing.
• Audit payroll reports to identify and resolve discrepancies before payroll is finalized.
• Ensure employees are compensated accurately based on approved timesheets, productivity reports, and agency payroll policies.
• Research and resolve payroll discrepancies by gathering and analyzing supporting documentation.
• Process payroll adjustments, corrections, retroactive payments, and off-cycle payrolls as needed.
• Maintain payroll spreadsheets and supporting documentation using Microsoft Excel.
• Respond to payroll-related questions from employees while maintaining confidentiality and complying with privacy requirements.
• Maintain employee payroll records in accordance with agency policies and federal and state record retention requirements.
• Assist Human Resources with payroll-related onboarding and employee status changes.
• Prepare payroll reports and provide requested payroll information to leadership.
• Monitor payroll deadlines to ensure timely completion of each payroll cycle.
• Stay current on payroll regulations and assist with implementing payroll policy updates as needed.
• Maintain strict confidentiality of employee compensation and payroll information.
• Communicate payroll issues, concerns, or trends to the Payroll Supervisor or leadership promptly.
• Perform other payroll-related duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Associate's or Bachelor's degree in Accounting, Business Administration, Human Resources, or a related field preferred.
• Minimum of one year of payroll processing experience preferred.
• Experience with QuickBooks Payroll or similar payroll software preferred.
• Advanced proficiency in Microsoft Excel and Microsoft Office applications.
• Strong mathematical, analytical, and problem-solving skills.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple priorities while meeting strict payroll deadlines.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise discretion when handling sensitive employee information.
• Ability to work independently while collaborating effectively with leadership and Human Resources.