Staffing Coordinator

Job Overview The Timekeeping Coordinator II ensures accurate and timely payroll processing for multiple Primoris Energy Services projects by meticulously managing time entries, resolving discrepancies, and maintaining compliance with company policies and labor laws. This role is critical in supporting efficient project operations across various locations. Responsibilities Process and verify employee timecards and hours worked for multiple projects and locations, ensuring accuracy and adherence to company policies, collective bargaining agreements, and state/federal labor laws. Review, audit, and reconcile time entries against project schedules, work orders, and attendance records to identify and resolve discrepancies, working closely with project managers and supervisors. Input, update, and maintain employee data in timekeeping and payroll systems, including new hires, terminations, transfers, and changes in pay rates or deductions. Generate and distribute various timekeeping reports, including daily labor reports, weekly summary reports, and exception reports, for management review and project cost analysis. Act as a primary point of contact for employees and supervisors regarding timekeeping inquiries, policy clarifications, and system support. Ensure proper coding of hours to specific projects, cost codes, and activities for accurate job costing and billing. Assist with the preparation and submission of certified payroll reports and other compliance documentation as required by project contracts or regulatory bodies. Collaborate with the payroll department to ensure seamless transmission of timekeeping data and resolve any payroll-related issues promptly. Train new supervisors and employees on timekeeping procedures and system usage. Participate in month-end and year-end close activities related to timekeeping and payroll. Maintain strict confidentiality of all employee and company information. Qualifications High School Diploma or GED required; Associate's or Bachelor's degree in Business Administration, Accounting, or a related field preferred. 3+ years of experience in timekeeping, payroll, or human resources administration, preferably within the construction, energy, or field services industry. Proficiency with timekeeping software (e.g., JD Edwards, SAP, Procore, or similar ERP systems) and Microsoft Office Suite, especially Excel (intermediate to advanced skills). Strong understanding of federal and state wage and hour laws, including overtime regulations, meal/rest breaks, and prevailing wage requirements. Excellent attention to detail and accuracy with a proven ability to manage high volumes of data and meet tight deadlines. Exceptional organizational and time management skills with the ability to prioritize tasks effectively in a fast‑paced environment. Strong analytical and problem‑solving abilities to identify and resolve timekeeping discrepancies. Effective verbal and written communication skills for interacting with employees, supervisors, and other departments. Ability to work independently and as part of a team, demonstrating a high level of professionalism and integrity. Experience with multi‑location timekeeping and union payroll preferred. Company Overview Primoris Energy Services is a major direct‑hire contractor in the U.S. delivering self‑performed turnkey industrial construction and EPC services. We offer these services to our clients within the refining, gas processing, chemical/petrochemical, hydrogen, power generation, mining, pulp and paper industries from the first groundbreaking activity all the way through commissioning and start‑up of the project. Primoris forms a partnership with our customers and major stakeholders from early‑stage engineering through construction completion and commercial operation, safely, on‑time, and within budget. Power Your Potential. As a premier specialty contractor, we deliver critical infrastructure services to the utility and energy markets throughout the United States and Canada. We’re proud to provide unmatched value to our clients, a safe work environment to our employees, and innovation to our communities. When you’re part of our team, the opportunities are endless. From career advancement to world‑class benefits, we value, safeguard, invest in, and motivate our employees as we build the future, together. Benefits Competitive compensation, paid weekly. Best‑in‑class medical, dental, vision, and LTD/STD coverage. 401(k) with company match, vested on day one. Employee Stock Purchase Plan [ESPP]. Pet coverage for your furry friends. Legal assistance coverage. Award‑winning safety programs. EEO Statement We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr