Executive Assistant to the CEO Alumus

Job Description

Job Description

Overview

Elevate your career with a team that truly cares. Join a company that sees a better way for healthcare by being patient advocates, following evidenced-based clinical practices, caring for people holistically, improving continuity of care and providing nurturing surroundings that encourage and inspire.

The Executive Assistant to the CEO will provide comprehensive administrative, operational, and strategic support directly to the Chief Executive Officer. Key responsibilities include attending all meetings for rapid and accurate notetaking, managing the CEO's complex calendar, overseeing all scheduling, communicating on the CEO's behalf, and coordinating domestic and international travel. The ideal candidate is highly organized, possesses outstanding communication skills, excels at managing multiple priorities simultaneously, and handles highly confidential information with absolute discretion and strong follow-through.

Why Choose Alumus?

• Raising the Bar for Senior Healthcare: We aim to provide the best service to our patients and their families in the Senior Healthcare Industry. Our service is particularly attuned to the needs of seniors and their families, offering compassionate, personalized care that enhances their quality of life. We continually strive to evolve and improve our offerings, ensuring that we stay at the forefront of senior healthcare excellence.
• History of Success: Alumus has grown into managing and operating four distinct healthcare companies, with over 1,200 clinicians and associates serving patients and their families in Arizona, Washington, and Oregon.
• Opportunities for Growth: Many of our long-standing employees had humble beginnings and have grown their career with Encore Communities.
• Comprehensive Benefits: Access to comprehensive benefit coverage plans to ensure your health and well-being are prioritized.
• Generous PTO: Enjoy ample paid time off to recharge and pursue personal endeavors, fostering a healthy work-life balance.
• Tuition Reimbursement: Invest in your professional development with our tuition reimbursement program, empowering you to advance your skills and knowledge.
• Collaborative, Supportive Team: Join a team of passionate professionals dedicated to our core values, including prioritizing people, delivering exceptional customer experiences, embracing optimism, and executing best practices.
• Inclusive, Diverse Work Environment: Experience a workplace where all employee's unique contributions are celebrated and valued, fostering an environment of inclusivity and diversity.

Responsibilities

• Total Time Management: Owning and meticulously managing all aspects of the CEO’s complex schedule, including calendar, travel (domestic/multi-state), meeting logistics with all stakeholders (Board, SLT, partners), and urgent reminders.
• Information & Communication Hub: Serving as the CEO’s communication proxy by managing the email inbox, drafting high-quality executive documents (briefings, reports), and attending every meeting to capture accurate notes, action items, and follow-up responsibilities.
• Gatekeeping & Confidentiality: Acting as the primary point of contact, screening and prioritizing access requests, and consistently demonstrating impeccable discretion when handling highly sensitive organizational, financial, and personnel information.

Qualifications

• Minimum five (5) years supporting a CEO or senior executive (preferred).
• High School Diploma required; Bachelor's degree preferred.
• Technical Mastery: Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and ability to quickly adopt new systems/AI tools (e.g., Copilot, ChatGPT).

• Exceptional communication (written/verbal) and meticulous organizational skills.

• Proven ability to manage complex schedules, high-volume inboxes, and multi-state travel.