Assistant to Executive Director of Law Firm

Adams & Martin Group is partnering with a highly respected, multi-office law firm to identify an experienced Executive Assistant to support senior leadership. This role requires a polished, proactive professional who thrives in a fast-paced environment and can effectively manage competing priorities while handling confidential information with discretion.

Key Responsibilities

• Manage complex executive calendars, meetings, and scheduling across multiple offices and time zones.
• Track deadlines, action items, and firm initiatives to ensure timely completion.
• Coordinate travel arrangements, including flights, lodging, and ground transportation.
• Draft, proofread, and manage executive correspondence and reports.
• Screen and prioritize incoming communications and requests.
• Prepare meeting agendas, presentations, and supporting materials.
• Take meeting notes and monitor follow-up items.
• Serve as a liaison between leadership, staff, vendors, and external stakeholders.
• Maintain organized digital and physical filing systems.
• Assist with special projects, onboarding logistics, and cross-department initiatives.

Qualifications

• 3+ years of experience as an Executive Assistant, Senior Administrative Assistant, or similar role supporting senior leadership.
• Prior experience in a law firm or professional services environment preferred.
• Excellent written and verbal communication skills.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• High level of professionalism, discretion, and sound judgment.
• Bachelor's degree preferred; equivalent experience will be considered.

Preferred Experience

• Supporting executives across multiple office locations or multi-state operations.
• Familiarity with legal technology platforms and document management systems.
• Exposure to HR, operations, payroll, or firm administration functions.

Ideal Candidate

• Highly organized, dependable, and detail-oriented.
• Able to work independently while supporting multiple executive priorities.
• Adaptable and comfortable in a dynamic, evolving environment.
• Strong interpersonal skills with the ability to build relationships at all levels of the organization.

This is an excellent opportunity for a resourceful Executive Assistant seeking a visible role supporting senior leadership within a growing and sophisticated professional services organization.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.