Accounting Assistant

Imperial Landscaping & Masonry is a premier provider of landscaping, hardscaping, masonry, irrigation, and landscape lighting services. We take pride in delivering high-quality craftsmanship and exceptional customer experiences. Our team is professional, detail-oriented, and committed to excellence from the first phone call to final project completion. Position overview The Finance & Accounting Specialist is responsible for managing the day-to-day financial operations of the company, including billing, accounts receivable, accounts payable, job cost tracking, and financial reporting support. This role ensures accurate financial records, timely invoicing, cash flow management, supporting job cost controls, and compliance with internal policies and industry standards. This position plays a critical role in maintaining the financial health of the company and supporting operational decision‑making. Primary Responsibilities 1.) Billing and accounts receivable Prepare and issue customer invoices, including progress and final billings Monitor aging reports and manage collections Resolve billing discrepancies with customers and project managers Maintain accurate customer account records Process vendor invoice and subcontractor payments Verify approvals and coding for job cost accuracy Manage payment schedules and maintain vendor relationship 2.) Accounts payable Process vendor invoice and subcontractor payments Verify approvals and coding for job cost accuracy Manage payment schedules and maintain vendor relationship 3.) Job Costing & Project Support Track project expenses and allocate costs appropriately Assist with job profitability reporting Support project managers with cost analysis and reporting 4.) Financial Reporting and Reconciliation Perform bank and credit card reconciliations Assist with monthly financial close Prepare internal financial reports as requested Maintain organized financial documentation Support annual audits and external accountant requests Ensure funds are being handled appropriately The Finance & Accounting Specialist is expected to deliver: Timely and accurate billing Accurate reconciliations with minimal adjustments Proper job cost tracking Organized and audit‑ready financial records Strong financial organization and discipline Analytical thinking and problem-solving Clear communication with operations and management Integrity and accountability Paid time off (vacation, sick days) Paid Holidays (Memorial day, Independence day, Labor day, Thanksgiving & Christmas day) Medical & Dental Insurance Overtime pay Access to over $250k worth of Professional Development #J-18808-Ljbffr