Office Manager

Job Description

Job Description

Office Administrator / Operations Coordinator

Are you highly organized, detail-oriented, and someone who enjoys keeping everything on track? We're looking for a proactive professional to support office operations, accounting, HR administration, compliance, and customer service in a dynamic, fast-paced environment.

Key Responsibilities

Administrative Support

• Manage office communications, documents, and supplies
• Support leadership with administrative needs
• Maintain records, systems, and vendor relationships

Accounting & Billing

• Generate invoices and support accounts receivable
• Maintain billing records and process documentation
• Assist with expense tracking and financial recordkeeping

HR & Employee Support

• Coordinate onboarding and employment documentation
• Assist with benefits administration and payroll coordination
• Support employee communications and workers' compensation processes

Compliance & Documentation

• Maintain compliance records and reporting requirements
• Track deadlines, licenses, registrations, and certifications
• Support transportation and regulatory compliance activities

Customer Service

• Serve as a professional point of contact for customers and partners
• Coordinate billing and documentation communications
• Maintain accurate customer records

• Has exceptional attention to detail and notices things others miss
• Loves organization and keeping projects, paperwork, and processes on track
• Takes ownership and follows tasks through to completion
• Is resourceful, proactive, and comfortable finding solutions independently
• Asks thoughtful questions and continuously seeks to learn
• Embraces technology and enjoys improving processes
• Can effectively manage multiple priorities in a fast-paced environment
• Enjoys being a trusted contributor across many areas of a business