Administrative Coordinator

Administrative Coordinator Brown University is a leading research university with a student-centered learning culture and a commitment to educational excellence, equity, and access. Responsibilities Event support for Center programs, both on and off campus (registration, room reservations, media, materials, catering, outreach, communication, etc.) Design and distribution of bi-monthly Newsletters (News & Events, Inclusive Teaching) Maintain and update the Center’s website on a quarterly basis Record and maintain accurate master database records Gather statistical data for the Annual Report and incorporate data from the Center’s database and various Excel reports from Sheridan constituents Layout, design, printing, and distribution of the Annual Report Prepare resource materials using software such as InDesign Act as the first line of contact for students and guests visiting the Center Provide staff meeting support (meeting minutes, room set up, materials) Compile feedback and notes from workshops for assessment and review by workshop instructors Maintain confidential staff contact information Process employee expense reports for all Sheridan staff Supervise the retrieval and distribution of mail for all Sheridan staff Provide training on procedures and timelines for event support and database entries to all new staff members Track and maintain proper inventory level of regular Center supplies Monitor the appearance and condition of Center spaces, submit and track facility work orders, and ensure office equipment is operating properly Qualifications Education: Associates degree with minimum 3 years of related experience; or a bachelor’s degree with minimum 1 year of related experience, or an equivalent combination of education and experience. Preferred: Experience working in a higher education setting. Proficient with standard application software including Excel and Word. Experience with Photoshop, InDesign, and Filemaker Pro preferred. Experience with website updates and maintenance. Job Competencies Strong detail orientation Excellent organizational skills Excellent follow‑up skills Excellent communication and interpersonal skills Ability to think and act independently and handle competing priorities Ability to work a flexible day and/or occasional early evening or weekend hours Employment Details Salary Grade: 7 Position Work Location: Hybrid (minimum three days on campus per week with flexible remote days) Scheduled Weekly Hours: 37.5 Brown University provides equal opportunity and prohibits discrimination, harassment, and retaliation based on race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law. The University maintains affirmative action programs in compliance with applicable law. #J-18808-Ljbffr