Administrative Services Coordinator

Administrative Services Coordinator

Are you an organized, proactive professional who enjoys creating an exceptional workplace experience? We are looking for an Administrative Services Coordinator to play a key role in supporting our leadership team, physicians, and employees while ensuring our office operates efficiently every day.

At Steindler Orthopedic Clinic, you'll become part of a collaborative team dedicated to providing exceptional patient care while fostering a positive workplace culture. We value teamwork, professionalism, and employees who take initiative to make a difference every day.

If you're ready to build a rewarding career where your organizational skills and commitment to service have a meaningful impact, we'd love to meet you.

Requirements

• Provide administrative support to leadership, managers, physicians, and team members.
• Coordinate meetings, appointments, conference calls, agendas, and meeting minutes.
• Arrange physician and executive travel as needed.
• Process charitable contribution requests by routing them appropriately.
• Assist departments across the organization with administrative projects and daily operations.
• Demonstrate teamwork by supporting clinic-wide initiatives and special projects.
• Serve as the primary contact for office services, supplies, and equipment needs.
• Maintain office supply inventory, place orders, monitor usage, and distribute supplies throughout the clinic.
• Manage incoming and outgoing mail, certified mail, postage, and postal equipment.
• Coordinate break room, physician lounge, and common area supplies, including beverages and recycling.
• Stock physician refrigerators daily and maintain clean, organized common areas.
• Ensure refreshments are stocked in designated clinic areas.
• Help maintain an organized, welcoming environment for employees, physicians, and visitors.
• Coordinate physician partner meetings, including meal ordering, room setup, and cleanup.
• Maintain daily cleanliness and organization of employee break rooms.
• Coordinate food and refreshments for meetings, physician lunches, employee appreciation events, and other special occasions.
• Assist with holiday decorating and seasonal office setup.
• Help plan and coordinate employee events, engagement activities, appreciation days, holiday celebrations, and team-building events.
• Coordinate recognition efforts such as flowers, gift baskets, cards, and gifts for employee milestones and life events.
• Partner with Human Resources to maintain the annual employee event calendar.
• Assist Human Resources with interview scheduling and candidate correspondence.
• Support Accounts Payable by mailing checks, filing paid invoices, and processing expense reimbursements.
• Perform additional administrative duties and special projects as assigned.

Qualifications:

• High school diploma or equivalent.
• Associate degree, preferred.
• Strong proficiency with Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Excellent written, verbal, and interpersonal communication skills.
• Outstanding organizational and time management skills with exceptional attention to detail.
• Ability to manage multiple priorities while maintaining professionalism and accuracy.
• Positive, customer-focused attitude with strong problem-solving abilities.
• Ability to maintain confidentiality and exercise sound judgment.
• Self-motivated, dependable, adaptable, and willing to assist wherever needed.
• Previous administrative, office coordination, executive support, or healthcare office experience.

Benefits

We offer a competitive compensation and benefits package that includes:

• Health, dental, and vision insurance
• Paid Time Off (PTO)
• Paid Holidays
• 401 (k) and 401(k) match
• Long-term disability
• Short-term disability
• Life Insurance

Compensation based on education, skills and experience.

Steindler Orthopedic Clinic is an equal opportunity employer.