Admin Assistant III

Position Summary Acuren is currently seeking an Administrative Assistant to support our operation in Longview, TX. This is a 100% onsite role. Administrative Assistant Level III positions involve significantly complex and/or supervisory program support work. These jobs have a high degree of autonomy/responsibility for ensuring that support activities meet the needs of the company, developing and establishing work methods in their area of expertise, and may supervise subordinate staff. Responsibilities Administrative and program support to the office and/or program area. Overseeing the scheduling of meetings, receiving and processing mail and faxes to ensure items go to the correct party. Preparing, proofreading and editing correspondence (forms, letters, spreadsheets, presentations, etc.). Providing information and interpretation of administrative processes and procedures such as travel and expenses, pay and benefits, training, etc. to support staff. Coordinating purchase of office supplies, courier services, office equipment repair and maintenance, telephone issues and facility related needs. Coordinating all facility management issues (building access, electrical and mechanical, office renovations, furniture moves, etc.). Providing and coordinating support to program areas that may include implementing effective office practices and processes and ensuring ongoing effectiveness of the same. Scheduling, tracking and uploading training documentation. Ensuring accurate data input into various program specific databases (e.g. onboarding, training, etc.). Preparing and remitting monthly metrics reports, accruals for accounts payable, invoicing, etc. Preparing and reviewing accounting and productivity reports. Responding to customer and employee enquiries related to claims, invoices, purchase orders and office maintenance and processes. Accounting support: analyzing DTR information for accuracy prior to generating invoices, receiving and ensuring legal review of purchase orders and/or work order acknowledgements, assisting Finance Administrators with AR Collection issues and/or processing of requisitions and AP invoices, entering and reviewing weekly time reports and expenses into system. Providing supervision to support staff by planning, assigning and evaluating work, providing training to support staff as needed, setting performance goals, completing progress reviews and annual appraisals. Other work duties as assigned. Requirements Knowledge and understanding: extensive knowledge of the program specialty area and related practices and standards; sound working knowledge of overall business; in‑depth knowledge of company software applications (Microsoft Office, SQL, Concur, MAS500, CMD, Quickbase, E‑Requester, etc.); thorough understanding of collective agreement terms and conditions. Skills and abilities: highly developed interpersonal and communication skills; well‑developed problem solving skills to solve a range of common and unusual work problems; ability to organize, prioritize and coordinate multiple assignments/tasks within a team in a timely and effective manner; consistently demonstrates understanding of and compliance with responsibilities under the provincial Occupational Health and Safety Acts and Regulations, and Acuren Safety and Quality Management Systems, policies and procedures. Education: post‑secondary diploma with 3-5 years of related experience. Benefits Competitive Salary Medical, dental and supplemental insurance 401(k) Plan Paid Holidays Paid Time Off Working Conditions Office environment with limited physical effort, continuous mental effort, and frequent complex requests for assistance. Travel may be required. Physical Job Requirements & Demands Sitting for extended periods of time. #J-18808-Ljbffr