Marketing Specialist - RFP

Job Title: Marketing Specialist - RFP Department: MarketingReports To: Senior Marketing DirectorPosition SummaryWe are seeking a detail-oriented Marketing Specialist with strong communication skills to support our work acquisition efforts by managing the end-to-end proposal process. This role is responsible for coordinating, developing, and producing high-quality responses to Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and other client-facing marketing materials. The ideal candidate has a strong background in marketing communications, RFP / technical writing, and project coordinationpreferably within the architecture, engineering, or construction industry.Key ResponsibilitiesLead the planning, development, and submission of RFPs, RFQs, and other proposal responses in collaboration with marketing, estimating, and operations teams.Coordinate internal proposal kickoff meetings and manage schedules to ensure on-time delivery.Write, edit, and format proposal content including executive summaries, project descriptions, team bios, and other narrative sections.Customize marketing collateral to reflect client-specific requirements and win themes.Maintain and update a content library of standard company materials, including project sheets, resumes, and standard technical content.Utilize InDesign and other design tools to ensure proposals are visually engaging and aligned with brand standards.Assist with presentations, interview prep materials, and other marketing support as needed.Monitor proposal results and support post-submission debriefs to improve future responses.QualificationsRequired:Bachelors degree in Marketing, Communications, Journalism, or related field35 years of experience in marketing or proposal coordination (AEC industry preferred)Excellent writing, editing, and proofreading skillsStrong organizational and project management abilitiesProficiency in Adobe InDesign and Microsoft Office Suite (Word, Excel, PowerPoint)Preferred:Experience with CRM and proposal management tools Knowledge of the construction industry, terminology, and procurement processesKey Competencies:Strong attention to detail and commitment to qualityAbility to manage multiple deadlines in a fast-paced environmentClear communicator and collaborative team playerStrategic thinker with a client-focused mindsetYates Construction provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal and state law requirements.Yates complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.Department: Marketing Location: Jackson, MS