Asset Management Specialist - Parks & Recreation

JOB INFORMATION Join the Frederick County Division of Parks & Recreation, where we are committed to preserving our natural and historic resources while providing accessible park facilities and recreational programs to our community. We recognize the far-reaching benefits of parks & recreation and their importance to individuals, families, and communities across Frederick County. Asset management is crucial to our mission, ensuring our facilities and green spaces are impeccably maintained and efficiently utilized to enhance community enjoyment and support future planning initiatives. Non-exempt (compensatory and/or overtime eligible); Full time; 40 hours per week; Monday-Friday; 7:30 a.m. - 4:30 p.m.; Full-Benefits This technical position oversees asset data for the Division of Parks and Recreation using the Cartegraph Operations Management Software (“Cartegraph”). This position requires a variety of field and office work related to asset location, information gathering, equipment tagging, the development of spare part inventories and preventative maintenance plans. This position develops and coordinates data collection and reporting of information to support strategic planning and the prioritization of work to maintain and replace assets. Supervision is received from the Financial Office Manager. NOTE: The upper pay range reflects possible wage rates for internal County transfers and promotions, which are calculated per County policy. For external hires, offers are made at the base wage rate. Total Compensation Package 11 days of Vacation leave with increase after 2 years of employment 15 days of Sick leave with unlimited annual carryover 11 paid holidays, plus 2 additional floating holidays (10 and 11 month employees may not receive all holidays) Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending Employee Health Center with no or low-cost primary and urgent care 100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit County and Employee funded Defined Benefit Pension Plan Vesting after 5 years of service Additional service credit for eligible previous public service, military service, etc. Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program Generous Tuition Reimbursement Program Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan NOTE: Benefited employees will accrue service and leave based on the FTE and/or hours worked per calendar year. For more information, visit our benefits page on the Frederick County Government job opportunities webpage. Essential Duties And Job Responsibilities Collaborate with vendors and various departments gathering detailed information for assets and information for Cartegraph to operate effectively; implement and maintain database and files Develop, compile, and generate Cartegraph reports Work with staff to develop standard naming nomenclatures for data entry activities; create new asset categories and modify asset characteristics such as cost, type, criticality, or description Review equipment records, equipment histories, asset record data for accuracy and completeness; makes data corrections to assure data quality Gather asset information by driving to, and performing site visits to water and sewer facilities Enter new assets into Esri ArcGIS and Cartegraph and ensures assets are labelled Prepare and maintain accurate location and attribute records for horizontal assets using Esri ArcGIS and Cartegraph Perform basic geographic analysis to create and update mapping projects Participate in the development of procedures to collect and maintain data records, including assignment of asset codes, spare parts and similar information describing the equipment in Cartegraph Participate in the development of asset inspection protocols; enter inspection criteria and frequencies in Cartegraph Develop and implement preventative maintenance plans based upon manufacturer’s maintenance recommendations for assets; work with staff to define and create recurring maintenance activities in Cartegraph Develop, maintain, and manage spare part inventories for critical assets Using the standard reporting structure of Cartegraph, develop reporting tools providing information to management, maintenance, and engineering staff Assist in analysis of asset information to evaluate asset condition and maintenance priorities. Work with staff to provide guidance and support in the operation, use and capabilities of Cartegraph Observe and comply with all County mandated safety rules, regulations, and protocols Perform other related duties as required To perform this job successfully, an employee must be able to perform all essential functions satisfactorily. Any employee's position may not be assigned all functions or equipment listed above, and the examples may not cover all functions or equipment that may be assigned. Qualifications And Requirements High school diploma or equivalent Minimum of 3 years of work experience in asset management, infrastructure data management, or a related field Substitutions for the above-listed required education and experience an Associate’s Degree with 1 year of work experience as described above. Knowledge/Skills/Abilities A successful incumbent operating in this role displays the following: Basic knowledge of the principles and practices of a comprehensive asset management program Knowledge of methods and techniques of evaluating materials and equipment and assigning asset codes consistent with approved nomenclatures Knowledge of operational characteristics of the processes, materials and equipment used Knowledge of asset management software Basic knowledge of geographic analysis Skilled in developing and coordinating data collection and reporting Skilled in variety of asset assessment and data gathering Strong computer skills and considerable knowledge in the use of spreadsheets, databases, and word processing software, and GIS software Strong and effective spoken and written (English) communication skills, including the ability to prepare and present clear, concise reports, data and development information to public officials, professional peers, media representatives, citizen groups and others Ability to read and interpret civil, mechanical, and electrical engineering drawings, shop fabrication drawings, equipment submittals and other related technical literature Ability to independently travel to sites Ability to develop and maintain effective working relationships with co-workers, public officials and other government agencies, developers, consultants, and the public Prefernece May Be Given For Work experience with Cartegraph or other asset management software Work experience or training in a database environment Work experience in a parks environment Related work experience in municipal or local government Physical Requirements / Working Conditions While working in this position, the employee is required to constantly sit; and rarely walk While working in this position, the employee is required to constantly work indoors; and rarely work outdoors, walk on uneven ground and near machinery Additional Information / Examination Process Ability to provide own transportation to meetings, site visits, etc. as needed Available for occasional evening/weekend hours as needed for meetings, special projects, etc. KIND OF EXAMINATION (may Include) An evaluation of training and experience One or more interviews Frederick County Government is committed to providing an inclusive work environment and complies with all applicable laws and regulations regarding workplace accommodation, including for individuals with disabilities. Applicants who require reasonable accommodation during the application and hiring process may contact the Talent Acquisition section of Human Resources. Inquiries about accommodations can be sent to View email address on click.appcast.io Retirement Plan A defined benefit retirement plan is provided for all regular County employees. Employees are automatically enrolled in either the Uniformed Plan (5 year vesting) or the Non-Uniformed Plan (5 year vesting, effective 07/01/2024) depending upon position classification. The majority of support for the plan is provided by the County; however, employees are required to make a mandatory pre-tax contribution towards their benefit. Retirement benefits are payable at normal, early or delayed retirement. Retirement benefits are also payable upon termination and in the event of death or disability. Health Insurance County employees have a choice of two medical insurance plans, an In-Network (HMO) Plan or a High Deductible medical plan with a Health Care Savings Account, to provide coverage for medical and surgical expenses, hospital and emergency care expenses, mental health expenses and prescription drugs. The County and participants share in the cost of the health insurance with the employee having the benefit of pre tax contribution deductions. Medical insurance goes into effect on the first day of active employment. Dental Insurance Employees may select coverage from one of three dental plan options, ranging from a PPO plan to a dental HMO plan. Coverage includes preventive care, fillings, crowns, bridges and dentures, and the cost of dental insurance is shared by both the County and the employee. Dental insurance goes into effect on the first day of the month that follows the eligible employee's completion of 30 days of active employment NOTE: Employees working 75% or greater of a 35 or 40 hour position are eligible for health & dental insurance. Flexible Spending Accounts The Flex Spending plan allows employees to pay health and day care expenses with pre-tax dollars. Employees may set aside part of their salary in a special account that can be used throughout the year to reimburse themselves for out-of-pocket medical expenses. The maximum contribution is $3,400 per year for Health Care Spending and $7,500 for Dependent Care Spending (work-related day care expenses). Examples of expenses that can be reimbursed for Health Care Spending include, but are not limited to: deductibles, co-payments, dental fees, chiropractors' services, and eyeglasses / contact lenses. Life Insurance Employees are insured for 2 times their annual salary in case of death plus 2 times their annual salary for accidental death. Employees do not contribute to the premiums for this coverage. A Supplemental Life Insurance is also offered to regular County employees. The plan allows employees to purchase individually owned term life insurance for themselves, their spouse, and their dependents. Savings Plan - Deferred Compensation The County offers a Section 457 Plan. Deferred compensation plans allow participants to save for retirement in either a pre tax or post tax (Roth) investment account. Contributions are invested at the employee's direction into one or more of the variety of investment options offered by the plan. Changes may be made to the contribution levels, investment options, etc. at any time. Contribution maximums are set each year by the IRS. Educational Reimbursement Program County employees who have successfully passed their probationary period may apply for education reimbursement for courses that can improve or develop an employee's capabilities related to their current job or for a promotional opportunity within Frederick County Government. The benefit also covers the costs of job-related non-credit courses. If the employee receives a grade of at least a C, or successfully passes a non-credit course, the County reimburses the employee 75% of the costs of tuition, fees and books. If an employee doesn't remain employed with Frederick County Government for two years after a class is taken, the benefit needs to be reimbursed to FCG. Employee Assistance Program This confidential assessment, referral and counseling service is available at no cost to all employees who may need help with a personal or job-related issue or concern. Leave Annual Leave – Employees are eligible to use Annual Leave after their 6 month probationary period. Annual Leave accrues as follows: Years of service days per year 0 – 2 years 11 days 2 – 10 years 17 days 10 + years 24 days Sick Leave - Employees will earn sick leave at a rate of 15 days per calendar year. Sick Leave may also be used for illness of an employee's child, dependent, spouse, parent or parent-in-law. There is no limit on the amount of sick leave accumulated. Unused Sick Leave may be used for additional credit in the pension plan at the time of retirement. NOTE: Regular benefited part-time employees earn annual and sick leave on a pro-rated basis based on their actual number of hours worked biweekly up to their assigned number of regularly scheduled work hours. Other available types of leave include, but are not limited to, Family Medical Leave, Bereavement, Jury, and Military. Holidays The County observes 10 holidays every year and 11 are observed on years of General Elections. For additional information on Frederick County Government's benefits package, please visit the Division of Human Resources website at All hires before January 1, 2012, will follow the all benefit and leave rules as described in the Personnel Rules amended October 3, 2013. #J-18808-Ljbffr Frederick County Government, Maryland