Litigation Practice Coordinator

Michael Best is seeking a Litigation Practice Coordinator to join our Los Angeles (Brentwood) office! The Legal Assistant will provide legal and administrative support to timekeepers in the Labor & Employment practice area supporting employment litigators as well as Venture Best Partners and Associates as needed. Prior experience as a Legal Assistant and experience supporting Litigation attorneys is required. This position offers flexibility and may be hybrid or fully remote . What You’ll Be Doing Manage an active calendar of appointments, trials, discovery deadlines, meetings, video calls and travel plans on behalf of attorneys File litigation documents in state and federal courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case “shell” documents for use by attorneys; verify all attachments, exhibits and enclosures are included with transmittal letters/memos Electronic calendaring and docket management in CourtAlert Proofread documents and check for appropriate formatting, spelling and grammar Review all incoming mail, distribute to teams as needed and upload to the DMS Process new client/matter documentation including initiation of conflict checks, input information into Firm's new business intake system and prepare engagement letters to clients Compose and prepare confidential correspondence Transcribe, type, edit, proofread, and finalize legal documents, pleadings, exhibit binders, correspondence, memos, charts, billings and reports from dictation, handwritten or existing documents Maintain and organize both hard-copy and electronic files Respond and resolve questions or concerns from clients and other attorneys in a timely and professional manner Prepare and submit personal and client-related attorney expense reports and reimbursements into Firm’s expense management software Enter time into time management software on behalf of timekeepers Create reports using Excel Communicate with clients as to billing issues and status of matters Coordinate requests and projects with other support departments (e.g., word processing, receptionists, office services) Track and file continuing legal education credit for assigned legal staff Support in civic, charitable, community, and professional activities Supporting Venture Best Partners and Associates with scheduling, document filing, email and document execution duties as needed. Complete other duties as assigned Knowledge Base & Education High School Diploma (or equivalent) minimally required; higher diploma or degree preferred 2 - 3 years of experience in a legal environment, preferably in the litigation practice area Ability and willingness to work in the office four to five days per week Professional demeanor and willingness to work proactively as part of a team across various practice groups Exceptional communication skills (telephone, email, in-person) Strong organizational skills with excellent judgment and attention to detail Valid authorization to work in the U.S. Technology literacy and willingness to learn new systems Proficiency in Microsoft Office Preferred experience with: iManage or similar electronic document management system CourtAlert DocuSign or similar e-signature programs Time-tracking software Expense management software Electronic billing software Adobe Acrobat Ability to learn and embrace new skills and best practices as the position and Firm evolve Ability to work quickly and accurately under pressure and varying deadlines Ability to work well independently as well as effectively within a team Ability to multi-task, set priorities, manage time effectively and exhibit excellent follow-up Comfortable working with fast-paced, deadline-driven litigation Team player mentality, with a desire to be a part of a collaborative, high-performing group Ability to develop relationships and foster teamwork at all levels of the Firm Willingness and ability to work proactively in our Team Environment, across various groups and/or locations Communication Excellent interpersonal skills and ability to work effectively with a diverse group of internal and external clients, attorneys, and staff Excellent oral and written communication skills Problem Solving Skills Ability and confidence to identify and analyze issues, make decisions, and initiate actions/solutions Ability to respond to unexpected challenges, including proactively developing innovative solutions to complex problems while maintaining a professional demeanor Professionalism Ability to maintain composure and demonstrate good judgment Ability to manage confidential information and sensitive situations with tact and discretion Other Valid authorization to work in the U.S. The Company This is an opportunity to work with the Best . We are Michael Best & Friedrich, LLP . We are a full-service law firm with more than 350 lawyers and technical professionals who work in collaborative, interdisciplinary practices to serve clients around the world. We work with companies in all kinds of industries, as well as trade associations, nonprofits, educational institutions, governments, family trusts, and high-net-worth individuals. Since our firm’s founding in 1848, we’ve continuously evolved to meet our clients’ changing needs and expectations. One thing remains the same: For generations, clients have relied on Michael Best for exceptional legal service and business acumen. The Location We have offices in Wisconsin (Green Bay, Madison, Milwaukee, Waukesha); Illinois (Chicago); Utah (Salt Lake City); Colorado (Denver, Broomfield); Texas (Austin); North Carolina (Charlotte, Durham, Raleigh, Wilmington); California (Los Angeles); Nebraska (Lincoln); and Washington DC . Our contemporary office spaces are ideal for concentration and collaboration; supporting our culture of working together to make great things happen for our Clients. This position will be based in our Los Angeles office and is eligible for a hybrid schedule or fully remote arrangement. Why You Should Apply At Michael Best, we are proud to offer a comprehensive and competitive Total Rewards package that provides a variety of resources designed to enhance its employees’ overall well-being, both at work and at home. Competitive base pay, outstanding benefits, opportunities for learning and growth, programs designed to help you plan for the future, and perks that inspire your downtime are all part of our total compensation package. Learning and Growth Challenging and Dynamic Role Professional Growth Opportunities Performance Management and Coaching Specialized Training Programs Medical Vision Care Health Savings Accounts Flexible Spending Accounts Wellness Program Employee and Family Assistance Program Total Compensation Competitive Base Pay Annual Merit Review/Incentive Pay Planning for the Future 401(k) with Company Contribution Short Term Disability Plan Long Term Disability Plan Life Insurance Critical Illness Insurance Parental/Family Leave Culture and Workplace Respected organization with Collaborative Culture Growing Firm with an Exciting Future Contemporary Work Environment Positive and Respectful Work Climate Performance Recognition As required by the California Equal Pay Act: The annual compensation range for this position in our Los Angeles office is between $75,000 and $85,000. Compensation is determined based on qualifications and experience. This position is considered full-time and is therefore eligible to participate in employer-sponsored benefits, including medical, dental, vision, as well as elective/voluntary life, disability, and accident coverage. All full-time employees are eligible to participate in the firm's 401k plan. To be considered for this position, please submit an application via our online portal. Recruitment Agencies: Michael Best is not accepting unsolicited agency resumes for this position. Please do not forward resumes to our careers email address or any Firm employees. Michael Best is not responsible for any fees related to unsolicited resumes. Michael Best & Friedrich LLP and Michael Best Strategies LLC (collectively known as "Michael Best") are steadfastly committed to providing equal employment opportunity and maintaining a workplace for employees and applicants for employment that is free from discrimination based upon age, race, religion, color, disability, marital status, sex (including pregnancy), national origin, ancestry, ethnicity, sexual orientation, gender identity or expression, genetic information, veteran or military status, or any other status protected by applicable federal, state, or local law. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, please contact our Recruiting team at View phone number on click.appcast.io or View email address on click.appcast.io to let us know the nature of your request and your contact information. #J-18808-Ljbffr Michael Best