HIM Specialist III

HIM Specialist III

Academy - St. Petersburg, FL 33709

Overview

Salary Range $17.25 - $17.25 Position Type Full Time Job Shift Day Category Admin - Clerical

Description

GENERAL DESCRIPTION: HIM Front Desk: first responder to incoming phone calls; Logs and tracks medical records coming into the department; performs quality review on imported documents to EHR, retrieves and releases medical records in responses to internal/external requests for records. Performs other duties of the position as delineated in the competencies.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of federal and state laws governing confidentiality of substance abuse medical records preferred
• Ability to make decisions regarding release of information in accordance with the law in complex circumstances.
• Ability to effectively communicate with all internal and external customers, including, but not limited to, attorneys, the courts, law enforcement and investigators, funders, insurance companies, etcetera
• Computer literate: MS Word application (minimum) and able to adapt to e-systems
• Ability to effectively prioritize multiple tasks
• Knowledge of principles of health information management
• Ability to meet benchmark goals in all areas of measured task
• Ability to make appropriate independent decisions

ESSENTIAL JOB FUNCTIONS :

Communication:

• Answers phone in timely manner
• Addresses all internal and external customers with respect and courtesy
• Maintains confidentiality of medical records according to established policies, procedures, and Confidentiality Agreement
• Identifies need for operational supplies and inputs data in Vendor e-system

File Room:

• Accurately files and retrieves records
• Utilizes out guides according to Established procedure
• Purges file room and accurately logs records for internal & external storage

Incoming/Outgoing Client Record:

• Logs all incoming client records in Avatar Chart Locator
• Effectively utilizes Avatar and other System applications and reports systems problems to ITas needed

Internal Requests

• Demonstrates timely response to internal requests for records and copies
• Records based on HIPAA "minimum necessary requirements."

Release of Information

• Validates authorization forms accurately, processes request for client information within appropriate/legal timeframe
• Exchanges client information to external requesters only as necessary and with client authorizations, or as otherwise permitted by law
• Retrieves appropriate information according to client authorization for release of information and provides customers with legible copies in accordance with 42 CFR, Part 2
• Logs all request for client information in the ROI database in a timely manner
• Validates and processes request according to 42 CFR Part 2; effectively communicates with the requestor, client and programs as necessary to Meet all customer needs
• Transmit electronic records with encryption method

Quality Review (QR)

• Reviews all scanned incoming records with accuracy
• Correct images, dates, ID numbers, and document types in accordance with policies and procedures
• Effectively catalogs records into correct document types per department policies
• Communicates with Lead and other Management staff on corrections and process

Qualifications

EDUCATION & EXPERIENCE

• Associate degree in HIM (preferred)
• One year experience in an HIM department for a HIM Specialist I
• Two years experience in an HIM department for HIM Specialist II,
• Three years experience in an HIM department for HIM Specialist III
• Managerial experience together with other significant transferable skills.

A comparable amount of training, education or experience may be substituted for the above minimum qualifications

SPECIAL REQUIREMENTS:

• Must pass a level II background check and drug screen
• Valid driver's license or ID card required
• Must maintain current training as required by Operation PAR, Inc. policies

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, or protected veteran status.