VMS Reconciliation Accountant

Job Description

Job Description

Location: Oklahoma City, OK
Schedule: Monday–Friday, 8:00 AM – 5:00 PM
Pay Rate: $24.00–$25.00 per hour
Position Type: Full-Time

Position Summary

We are seeking a detail-oriented VMS Reconciliation Specialist to join our client's Accounting team. This role is responsible for performing weekly reconciliations between Vendor Management System (VMS) platforms and internal systems, ensuring the accuracy of financial and billing data. The ideal candidate will have a strong background in Accounts Receivable, reconciliations, and data analysis, along with the ability to identify discrepancies and work through resolutions in a high-volume environment.

This position works closely with internal teams to ensure accurate invoicing, billing, and reconciliation processes while supporting the onboarding of new client accounts.

Key Responsibilities

• Perform weekly reconciliations between internal accounting systems and VMS platforms.
• Enter, review, and validate high volumes of timecard and billing data within VMS software.
• Research, identify, and resolve discrepancies related to invoicing, billing, and customer account activity.
• Analyze Accounts Receivable data to ensure accuracy between internal records and client systems.
• Review outstanding balances, billing exceptions, and reconciliation variances.
• Utilize Excel, lookup functions, and reporting tools to reconcile large datasets and identify trends.
• Maintain detailed records and supporting documentation for reconciliation activities.
• Communicate professionally with internal stakeholders regarding discrepancies, adjustments, and resolutions.
• Assist with onboarding and implementation of new client accounts and VMS platforms.
• Support process improvement initiatives to enhance efficiency and accuracy.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field preferred; equivalent experience will be considered.
• Minimum of 1–3 years of experience in Accounts Receivable, billing, account reconciliation, or a related accounting support role.
• Strong understanding of Accounts Receivable processes, customer billing, cash application, and account reconciliation.
• Prior experience working within Vendor Management Systems (VMS) strongly preferred.
• Experience handling high-volume transactions, invoicing, reconciliations, or data management processes.
• Intermediate to advanced Microsoft Excel skills, including VLOOKUPs, XLOOKUPs, pivot tables, and data validation.
• Excellent analytical, problem-solving, and organizational skills.
• Strong attention to detail and commitment to accuracy.
• Effective written and verbal communication skills.
• Ability to learn new systems quickly and adapt to changing priorities.