Administrative Specialist - Kiewit Power Constructors

Administrative Specialist - Kiewit Power Constructors

Location: Lenexa, KS, US

Position Overview

The primary focus of this role is to provide a wide range of administrative services for department managers. To execute this role effectively the assistant should have a high degree of situational awareness and be technically proficient, able to work independently, proactive, flexible, adaptable, self-motivated, and a team player. Works effectively in a complex and demanding environment while maintaining a professional attitude and demeanor. Continually requires a high degree of autonomy. The role necessitates collaborating with multiple projects and departments.

District Overview

Kiewit Power Constructors (KPC) provides direct-hire construction services for Power Generation utilizing a union craft force. Kiewit Power Constructors builds major EPC power plant and solar projects throughout North America. We offer integrated engineering, procurement, construction and startup service needs, specializing in gas and coal-fired power generation, coal retrofit and renewable energy.

Location

The position is based out of Lenexa, KS.

Responsibilities

• Edit and format communications, presentations, proposals and reports
• Coordinate and schedule meetings and appointments, manage calendars, and provide general office support
• Assist with travel itineraries and arrangements
• Process expense reports, invoices and orders
• Serve as a back-up to other office administrative staff
• Perform other administrative duties as required or assigned

Qualifications

Associate or Bachelor's degree preferred; equivalent experience considered

At least one year of experience as administrative assistant

At least one year of meeting and event planning experience

Preferred Qualifications

Highly flexible and able to work efficiently in a high-volume, deadline-driven environment

Be highly organized with exceptional time management skills

Ability to prioritize and work effectively under pressure in a fast-paced environment, sometimes with minimal guidance

Requires skills in using computer applications for word processing, spreadsheets, databases, internet navigation, e-mail, and calendars

Proficient with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) with the ability to learn and adapt to new programs and processes

Other Requirements

Regular, reliable attendance

Work productively and meet deadlines timely

Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment

Perform work safely and effectively

Understand and follow oral and written instructions, including warning signs, equipment use, and other policies

Work during normal operating hours to organize and complete work within given deadlines

Work overtime and weekends as required

May work at various different locations and conditions may vary