Administrative Assistant

Administrative Assistant

Viking Fire Protection Group is more than a company; we are a family of like-minded individuals that are committed to our purpose, values, and to each other. We believe in creating our own luck and shaping our future. VFPG accomplishes this through our culture by constantly innovating, working together, finding ways to create value for our customers and seizing every opportunity that comes our way, while still maintaining a good work life balance.

VFPG has been protecting lives and property for over 90 years in the fire protection industry. We employ outstanding people, continually enhance our knowledge, study trends, and utilize innovative technology to maintain our position as a leader in fire protection. We are driven by our core values: People, Integrity, Professionalism and Excellence (P.I.P.E.).

Absolute Fire Protection, our Rockford IL office, is seeking an Administrative Professional who combines high details with technical expertise. In this role you will perform administrative duties to help streamline our internal business process. If you thrive in fast-paced environments and take pride in delivering projects from start to finish, we'd love to hear from you.

Job Responsibilities

• Conduct billing, receivable, and payable functions as assigned.
• Payroll functions, time collecting, accounts payables, and accounts receivables.
• Identify changes in projects that impact cost, schedule, or labor requirements.
• Assist with project dispatching/scheduling.
• Provide general administrative support for managers and staff.
• Create, type, and distribute internal and external correspondence.
• Maintain several types of records.
• Assist in completing special reporting and licensing requirements.
• Complete special projects as required.
• Accomplish responsibilities as required using business software as approved by VFPG.
• Offer suggestions and solutions on improving efficiency of general procedures.
• Develop positive, lasting relationships with customers and team members.

Job Qualifications

• High School Diploma or GED; or one to two years of related construction administration experience and/or training is preferred.
• Possess proficient computer skills with working knowledge of business software applications (Microsoft Office, Outlook).
• Ability to multi-task in a fast-paced environment.
• Possess excellent written and verbal communication skills.
• Puts forth a courteous, friendly, helpful attitude when speaking with customers or dealing with other associates.
• Must pass a post-offer drug screen test and background check.

Benefits We Offer

• Comprehensive Insurance coverage - Health, Dental, Vision and More
• 401(k) Plan – Matching %
• Employee Stock Purchase Plan
• Profit Sharing Plan
• Flex Spending (FSA) and HSA
• Wellness Program
• Employee Assistance Program
• Individual Development Plan (IDP) – Define your career goals and create a plan that make the goals attainable
• Growth opportunities through company sponsored leadership development courses and training
• Paid Time Off (PTO)
• Paid Holidays
• Parental Leave, Paid Pregnancy Medical Leave
• Tuition Reimbursement
• Annual Discretionary Bonuses
• Employer Paid Life Insurance

This position has a salary range of $25-$30 per hour depending on experience.

EEO Statement/Affirmative Action

• Viking Fire Protection Group is an equal opportunity employer and does not discriminate on the basis of religion, disability, protected veteran status, age, sex, race, color, national origin, or any other characteristic protected by law.
• Viking Fire Protection Group complies with federal and state disability laws and will make reasonable accommodations for applicants and qualified employees with disabilities.