Registrar - Middle School

Position Summary The Registrar is responsible for registering new and returning students, both from in-state and out-of-state, and maintaining accurate and up-to-date computerized student records. This role involves distributing progress reports and report cards, preparing withdrawal forms, and creating student schedules. Additionally, the Registrar provides student information to authorized parties in compliance with established policies and offers general clerical support and guidance as needed. This position is crucial for ensuring the maintenance of accurate enrollment data and the efficient operation of academic record-keeping. Minimum Requirements High school diploma or GED equivalent Education: High school diploma or GED equivalent Certification/LICENSE: Criminal Justice Fingerprint Background Clearance Work Experience: Experience in administrative and secretarial work preferred Job Description Registrar DIVISION: Assigned School GRADE: 10 DEPARTMENT: Assigned School WORK DAY: 220 REPORTS TO: Building Principal FLSA STATUS: Non Exempt JOB CLASS: 4302 GROUP: Classified Knowledge, Skills, & Abilities Skills-based Competencies Required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including software and preparing; maintaining accurate records; analyzing data; applying job-related codes, regulations, and laws; operating standard office equipment and office technology; promoting activities and/or events; screening telephone calls; using general office software applications. Knowledge-based Competencies Required to perform basic math, including calculations using fractions, percentages, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: codes, regulations, and laws related to student enrollment, graduation, and transfer; business telephone etiquette; bookkeeping practices; concepts of grammar, spelling, and punctuation; job-related codes/laws/rules/regulations/policies; keyboarding; office equipment and technology; and recordkeeping and record retention practices. Ability-based Competencies Required to schedule activities, meetings, and/or events; gather and/or collate data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with similar types of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: adapting to changing priorities; communicating with diverse groups of individuals; maintaining confidentiality; working as part of a team; working with detailed information; working with frequent interruptions; setting priorities and working under minimal supervision; working within time constraints; and ability to read, write, and communicate clearly. Duties ESSENTIAL DUTIES (Generally ranges from 5-10 bullet points) Develops master class schedules and assists in the general operation of administrative offices to ensure accurate student course and class size requirements. Attends department, committee, and other assigned meetings to exchange necessary job-related information. Evaluates transcripts of incoming students to transfer grades and credits into the student information system. Notifies appropriate personnel about potential student course deficiencies to facilitate requirement fulfillment. Maintains and updates manual and electronic records, including grades and transcripts, to provide current and historical data in line with administrative and legal standards. Handles student enrollment and withdrawal processes, creating new student folders to meet compliance standards. Prepares and distributes standardized documents and reports like report cards and schedules for effective communication with various parties. Processes documents and responds to requests for information from students, other districts, and agencies regarding transcripts and job verifications. Responds to inquiries from internal and external sources to provide information and guidance, ensuring the accuracy and integrity of student records. Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit Physical Abilities And Working Conditions The Physical Abilities and Other Conditions of Continued Employment listed in this section are representative of, but are not intended to provide an exhaustive list of Physical Abilities and Other Conditions of Continued Employment which may be required of positions in this class. Clarke County School District encourages persons with disabilities who are interested in employment in this class and need reasonable accommodation of those disabilities to contact the Human Resources Department for further information. Vision: Hearing: Speech: Upper Body Mobility: Strength: Some lifting Environmental requirements: Mental Requirements: Additional Work Conditions & Physical Abilities: Generally the job requires 70% sitting, 15% walking, and 15% standing. It is the policy of the Clarke County School District not to discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identity, pregnancy, age, religion, disability or any other legally protected status in its educational programs, activities or employment practices. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, management and administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all inclusive list of all the responsibilities, skills, or working conditions associated with the position. Last Updated: 08/2024 #J-18808-Ljbffr