Paralegal / Legal Secretary - Litigation Support

Job Description

Job Description

Paralegal / Legal Secretary Litigation SupportImportant Job Details / Job Snapshot

Job Title: Paralegal / Legal Secretary
Recommended Posting Title: Paralegal / Legal Secretary Litigation Support
Location: Tallahassee, Florida
Work Environment: Office-based
Employment Type: Contract
Number of Openings: 1
Estimated Start Date: October 26, 2026
Estimated End Date: June 30, 2027
Application Deadline: October 21, 2026
Schedule: MondayFriday
Working Hours: 8:30 AM5:30 PM
Weekend Work: None
Pay Range: $20$30/hour
Dress Code: Appropriate semi-professional business attire
Minimum Education: Associate or Bachelors degree
Required Experience: 35 years of Paralegal / Legal Secretary experience

Position Overview

We are seeking an experienced Paralegal / Legal Secretary to provide comprehensive litigation, legal administrative, and case-management support to a team of attorneys.

The position requires a detail-oriented legal professional with strong experience preparing and filing legal documents, managing attorney calendars, coordinating hearings and depositions, supporting discovery, maintaining case files, and communicating with courts and judicial staff.

The successful candidate should be comfortable supporting approximately 34 attorneys , managing competing deadlines, preparing litigation materials, and working in a fast-paced professional legal environment.

Required Education

Candidates must have:

• Associate degree; OR
• Bachelors degree

Required Experience

Candidates must have at least 3 years of relevant experience , with the overall target being 35 years , working as a:

• Paralegal
• Legal Secretary
• Legal Assistant
• Similar litigation-support professional

Required Skills / QualificationsLegal / Litigation Support

• 3+ years of experience preparing legal documents and subpoenas.
• 3+ years preparing discovery requests.
• 3+ years scheduling:
  • Hearings
  • Trials
  • Depositions
• 3+ years formatting, finalizing, typing, and filing legal documents.
• 3+ years preparing letters and legal documents from drafts.
• 3+ years filing pleadings and motions with appropriate courts or tribunals.
• Experience maintaining legal and case-related documentation.
• Ability to support attorneys throughout the litigation lifecycle.

Calendar Administrative Management

• Minimum 2 years managing executive or attorney calendars.
• Experience coordinating:
  • Hearings
  • Depositions
  • Mediations
  • Trials
  • Meetings
• Minimum 1 year arranging business travel.

Microsoft Office

Minimum 3 years of professional experience with:

• Microsoft Word
• Microsoft Outlook
• Microsoft Excel
• Microsoft PowerPoint

Communication

• Ability to speak and understand English.
• Strong written communication.
• Strong verbal communication.
• Professional communication with attorneys, court staff, clients, and external stakeholders.

Other Core Skills

• Legal document preparation
• Court filings
• E-filing
• Case management
• Calendar management
• Discovery coordination
• Pleadings and motion formatting
• Records management
• Attention to detail
• Prioritization
• Multitasking
• Confidentiality
• Professional discretion

Preferred / Highly Desired Skills

The following experience is highly desired :

• Experience working with the Florida court system .

Additional highly relevant experience includes:

• Florida Circuit Court filing procedures.
• Division of Administrative Hearings ( DOAH ) filings.
• Florida electronic court-filing systems.
• Litigation-practice experience.
• Communicating with Judicial Assistants.
• Court docket monitoring.
• Preparing trial exhibits and hearing materials.
• Familiarity with case-management software.
• Knowledge of court deadlines and filing requirements.
• Adobe Acrobat.
• Prior authorization or document-release processes where applicable.

Key ResponsibilitiesLegal Document Preparation Filing

• Format, proofread, finalize, type, and electronically file legal documents.
• Prepare:
  • Correspondence
  • Pleadings
  • Motions
  • Notices
  • Subpoenas
  • Other legal documents
• Prepare legal documents from drafts and templates.
• File documents with appropriate courts and tribunals.
• Ensure filings comply with procedural requirements and deadlines.

Litigation Support

• Assist attorneys with discovery requests and responses.
• Prepare exhibits.
• Prepare hearing binders.
• Compile case-related documentation.
• Support attorneys throughout litigation.
• Track important litigation deadlines.
• Arrange for service of process.

Calendar Scheduling

• Maintain attorney calendars.
• Schedule:
  • Hearings
  • Depositions
  • Mediations
  • Trials
  • Client meetings
• Coordinate with Judicial Assistants and court personnel.
• Retain and schedule court reporters.
• Obtain hearing and deposition transcripts.

Case Management Records

• Maintain electronic and physical case files.
• Monitor court dockets.
• Track case activity.
• Organize case-related documentation.
• Assist with closing files.
• Support records-management activities.

Administrative Support

• Support approximately 34 attorneys.
• Answer telephone calls as required.
• Coordinate travel arrangements.
• Assist with office operations.
• Maintain confidential information professionally and discreetly.