Office Administrator

Job Title Office Administrator / Receptionist Location 11 Corporate Woods Blvd, Albany, New York (Fully Onsite) Duration 36 Months (with potential for extension) Start Date 7/6/26 Hourly Rate / Salary W2 $35 - $44/hour | Salary: $60,000 - $70,000/year Application Deadline 6/23/26 Overview We are seeking an Office Administrator / Receptionist who will support our Albany NY client. This fully onsite role serves as the face of the office, providing front desk, visitor management, office coordination, and administrative support for a large project office of up to 200+ staff. The selected candidate will help maintain a professional, secure, organized, and client‑ready office environment while supporting project leadership, staff, guests, and vendors. Duties Provide administrative support for up to 200+ staff occupying the project office. Manage reception for visitors and guests, including greeting clients, vendors, and visitors, issuing visitor badges, maintaining visitor logs, and escorting confirmed guests when needed. Enforce standard office security procedures, manage security badging accessibility, issue temporary visitor passes, assist staff with badge issues, and maintain badge inventory. Manage incoming and outgoing mail and packages and submit maintenance requests to building management as needed. Operate workspace reservation software to manage conference room bookings and support office calendar coordination. Monitor and manage office supply inventory, replenish office and kitchen supplies, and maintain refreshment equipment in serviceable and clean condition. Maintain legal postings and support adherence to health and safety code policies and procedures as defined by Deloitte, the client, and building management. Address and triage building maintenance and technology‑related requests and coordinate project‑wide facility, health, and safety announcements with the PMO. Coordinate meetings for project leadership, including 3-5 Deloitte Partners and Managing Directors, and support conferences or department meetings as needed. Order and facilitate catered meals and coordinate logistics for office functions, meetings, conferences, entertainment, receptions, and dinner arrangements with minimal direction from project leaders. Mandatory Qualifications 2-5 years of receptionist experience. 3+ years of work experience as a receptionist for a large office or as an administrative assistant supporting high-level executives or C‑suite executives. Must be able to work fully onsite Albany, New York, Monday through Friday, 8:00 AM-5:00 PM, totaling 45 hours per week. 2+ years’ experience with Microsoft Outlook, Word, Excel, and PowerPoint. Excellent interpersonal and communication skills with the ability to provide exceptional customer service to Deloitte staff and clients. Ability to anticipate problems, take initiative, prioritize, multi‑task, and demonstrate excellent time management. Ability to work well in a team environment and adapt to new procedures, sudden schedule changes, or rapidly evolving project requirements. Desirable Qualifications Ability to coordinate complex meeting logistics across time zones, book meeting rooms, anticipate conflicts, and resolve them proactively. Experience supporting large project offices, professional services environments, or executive leadership teams. Experience coordinating office functions, catered meals, conferences, receptions, and other event logistics. What We Offer Opportunities to lead impactful transformations in complex infrastructures. Engagement with high-profile initiatives, supporting meaningful change. A collaborative environment that values ownership, initiative, and continuous learning. Equal Employment Opportunity Cloud and Things complies with all applicable federal, state, and local laws regarding recruitment and hiring. All qualified applicants are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other category protected by applicable federal, state, or local laws. #J-18808-Ljbffr