Legal Assistant

Job Description

We are seeking a highly organized and detail-oriented Legal Administrative Coordinator to provide administrative and operational support to an Employment Litigation team and Legal Department leadership. The ideal candidate will have experience supporting legal professionals in a law firm or corporate legal environment and be comfortable handling confidential information, calendars, legal documents, reports, billing, and executive communications.

Key Responsibilities

• Provide administrative support to the Employment Litigation Team .
• Manage a group mailbox serving as the intake point for employment litigation matters.
• Maintain and organize legal documents and data using matter-management systems.
• Create reports using query and reporting tools within legal matter-management systems.
• Coordinate with Legal Operations to support consistent departmental processes and compliance with internal policies.
• Utilize billing and accounts-payable systems to record and process legal invoices.
• Prepare legal-spend and billing reports using available reporting tools.
• Provide administrative support to Legal Department leadership, including correspondence, communications, presentations, reports, and other documents.
• Prepare presentation materials incorporating graphics, charts, and other visual reporting elements.
• Manage calendars for one or multiple Legal Department leaders and ensure they have necessary meeting materials and information.
• Serve as a professional point of contact for internal and external stakeholders and respond to routine requests as appropriate.
• Prepare routine and complex documents, reports, presentations, and correspondence using Microsoft Office Suite .
• Develop organized systems for maintaining and protecting sensitive legal information and documents.
• Handle confidential and sensitive information with appropriate discretion.
• Coordinate special events, including scheduling, invitations, logistics, catering, supplies, and materials.
• Assist with department budgets, expense reports, compliance tracking, and spreadsheet reporting.
• Support budget analysis, projections, and reporting as requested.
• Coordinate project information and materials to ensure efficient accessibility and follow-up.
• Conduct internet and internal research to identify information and solutions for daily operational needs.

Required Qualifications

• High school diploma/GED or equivalent experience, where applicable.
• Previous experience supporting legal professionals in a law firm or corporate legal department .
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Ability to work with confidential and sensitive information.
• Proficiency with Microsoft Office Suite , including Word, Excel, and PowerPoint.
• Active Notary Public Certification for the State of North Carolina.

Preferred Skills

• Experience supporting litigation or employment law teams.
• Experience with legal matter-management systems.
• Experience with legal billing, accounts payable, or legal spend reporting.
• Experience preparing executive presentations and reports.
• Strong calendar and meeting coordination experience.
• Experience working in a corporate legal department.
• Strong research and problem-solving skills.