Accounting Associate (Panama City Campus)

Job Title: Accounting Associate (Panama City Campus) Location: Panama City, FL Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 62792 Department: PCC Finance and Administration Department Responsibilities Responsible for the audit and payment of vendor invoices assuring the proper application of credit memorandum and the initiation of accounting entries related to vendor payments. This includes taking advantage of the benefit of discounts when possible. The audit must ensure the propriety of the payments, compliance and the prompt payment policy and other application laws, policies and procedures of Florida State University. This position ensures all financial activity generated is reflected accurately and completely in the university accounting system. This position is the procurement card (P-card) proxy for all Panama City Campus cardholders. Responsible for coding weekly transactions for departmental purchasing cards. Pre-pay auditor for all Panama City Campus travel. Responsible for reviewing travel-related documents and receipts and working with departments to make corrections as necessary prior to final approval. Assists vendors and departments with invoice/travel discrepancies, questions and problems. Complete daily deposits from fee intake, including related supervisor close of two cashiers, prepare armored car deposits and associated documents for PC record retention. Take large bills to the bank as needed for change for cashiering purposes. Open cash vault each morning. Process transaction voids for cashiers. Perform other cuties as assigned by supervisor. Qualifications High School diploma or equivalency and four years of appropriate experience, or a combination of post‑high school education and experience equal to four years. A valid State of Florida or Georgia Driver’s License or the ability to obtain prior to hire. Preferred Qualifications Ability to establish effective working relationships with various departments in order to provide prompt payment on all invoices, etc. Effective customer service skills are a must. Ability to solve problem issues which include research of budgets and balances in order to process payment. Familiarity with accounts payable and Generally Accepted Accounting Principles (GAAP). Strong attention to detail to ensure invoices, procurement card (pcards) and travel are processed correctly and timely. Ability to prioritize tasks and meet deadlines, especially under time‑sensitive payment due date schedules. Training & Onboarding During the first two months, the Accounting Associate will receive structured, hands‑on training to build familiarity with university policies and procedures. The selected candidate will work closely with their supervisor to: Participate in guided training sessions on university departments, budgets, and accounts. Shadow experienced staff to learn daily workflows and deadlines. Gain an understanding of department responsibilities and requirements. Take on progressively more independent assignments with ongoing support and feedback. Establish strong working relationships with team members and campus partners. By the end of the first 60 days, the Accounting Associate is expected to be working independently with training as needed, being familiar with the campus departments, budgets and policies and procedures contributing independently to the department while continuing to develop advanced skills. Contact Information Inquiries should be directed to Becki Boortz at View email address on click.appcast.io Veterans' Preference Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post‑secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only. IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date. Considerations This is a USPS (University Support Personnel System) position. This position requires successful completion of a criminal history background check. This position requires the on‑campus schedule: Mon-Fri, 8:15 – 5:15. This position will begin Summer 2026. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer. #J-18808-Ljbffr